Activity Infant School Early Learning Centre (AIS ELC) is seeking a Detail-Oriented Female Administrative Specialist who thrives on structure, precision, and efficiency, especially in managing the diverse and dynamic administrative tasks critical to the smooth functioning of a modern, progressive preschool. If you enjoy working behind the scenes and are passionate about supporting the daily operations that allow an Early Years institution to flourish, this is the Role for you. The ideal candidate must be tech-savvy , possess a strong command of AI tools , and be well-versed in online marketing platforms to contribute effectively to the school's digital presence. A deep understanding of and hands-on Experience with various digital platforms and technologies is essential, as the Role will involve navigating and integrating multiple systems to enhance communication and operational efficiency. Key Responsibilities: School Tuition Fee Management: Oversee accurate and timely processing of student tuition fees, maintain fee records, issue receipts, and coordinate with parents regarding payment schedules and outstanding dues. School Enrolment and Admission Management: Manage the end-to-end admissions process, from handling inquiries and applications to maintaining admission records and coordinating with prospective parents. School Website and Digital Platforms Management: Regularly update and manage the schools website and digital platforms to ensure content is current, engaging, and aligned with the schools communication goals. Fee Management: Ensure comprehensive oversight of all fee-related operations, including auxiliary fees, refunds, and payment reconciliation, in coordination with the accounts department. Student Portfolio Management: Maintain and organize detailed student records, including academic progress, achievements, assessments, and documentation in a structured and accessible digital format. Teacher Portfolio Management: Maintain teacher records such as certifications, training participation, schedules, and performance documentation to support institutional transparency and planning. Vendor Management: Liaise with vendors and service providers for school-related supplies and services, negotiate contracts, ensure timely deliveries, and maintain accurate vendor records. Event Management: Plan, coordinate, and execute school events in collaboration with staff and external vendors, ensuring logistical efficiency and adherence to school branding and safety protocols. Parent-Teacher Correspondence Management: Serve as the point of contact for formal communication between parents and teaching staff, ensuring clarity, confidentiality, and timely updates on student matters. Requirements: Female Candidates Only Strong Administrative and Backend Management Skills Proficiency in Google Suite, Excel, Canva, InShot, ChatGPT, and Related Tools Prior Experience in a School/Preschool setting is a plus Highly Organized, Reliable, and Proactive Why Join AIS ELC? Work in a Warm, Creative, and Professional Preschool Environment Opportunity to Lead and Optimize Digital Operations Be part of a forward-thinking, Tech-enabled Team Qualifications: Bachelor's or Master's Degree. A minimum of 4-5 years of Experience. Strong command of spoken and written English. Salary: Salary will be Discussed and Finalized during In-person Meeting. Disclaimer: The above Job Description is intended to describe the general nature and level of work the Individual Assigned to this position performs. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The School Management reserves the right to amend, modify, or update this description as necessary.