Store, Accounts and Administrative Assistant

Position Objectives:

To maintain supplies and inventory records, and to take responsibility for keeping the main office and guest room neat and clean

Term of Employment:

Full-time

Reports To:

Manager of Administration and Resources (MAR)

Location:

Animal Rahat’s headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.)

Primary Responsibilities and Duties:

· Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary.

· Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment.

· Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor.

· Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor.

· Maintain records of all bulk purchases and the distribution of consumable items.

· Assist the stores, accounts, and administration executive with maintaining accounting vouchers.

· Ensure that the main office, guest room, and surrounding areas are kept neat and clean.

· Supervise the maid and the gardener.

· Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office.

· Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour.

· If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office.

· Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9:10 AM.

· Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room.

· Visit banks, post offices, and markets as required.

· Perform any other duties assigned by the supervisor or line manager.

Qualifications:

· Bachelor of Commerce degree with 50% from a recognised university or college

· Minimum two years of experience in managing supplies and storage

· Excellent information technology skills

· Good communication skills in Hindi and Marathi preferred

· Commitment to the objectives of the organisation

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹22,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person