Statutory Executive

Position: Statutory Executive
Location: Kolkata, West Bengal

Job Summary

We are seeking a meticulous and knowledgeable Statutory Executive to ensure our organization fully adheres to all labour laws and statutory regulations. You will be the cornerstone of our legal compliance, responsible for the end-to-end management of Employee Provident Fund (PF), Employee State Insurance (ESIC), and other critical labour laws. Your expertise will ensure the company operates within the legal framework, minimizing risk and fostering a compliant workplace.

Key Result Areas (KRAs) & Key Performance Indicators (KPIs)KRA 1: Provident Fund (PF) Management

Objective: To ensure accurate and timely processing of all PF-related activities without any defaults.

Key Performance Indicator (KPI)Ensure 100% accuracy in PF calculation, deduction, and contribution for all eligible employees. Achieve 100% on-time monthly PF payment and filing, with zero late fees or penalties. Process 100% of PF withdrawals, transfers, and claims within a defined TAT (e.g., 7 working days).Maintain zero non-compliance remarks in PF audits. KRA 2: Employee State Insurance (ESIC) Management

Objective: To manage all ESIC registrations, contributions, and benefits seamlessly.

Key Performance Indicator (KPI)Ensure 100% accuracy in ESIC calculation and contribution for all eligible employees. Achieve 100% on-time monthly ESIC payment and filing. Facilitate and guide employees for 100% of ESIC medical and disability benefits claims. Maintain zero non-compliance remarks in ESIC audits. KRA 3: Overall Labour Law Statutory Compliance

Objective: To ensure the company's adherence to all applicable central and state labour laws.

Key Performance Indicator (KPI)Ensure 100% timely renewal of all statutory licenses (Shop & Establishment, Factory License, etc.).Ensure 100% accurate and timely submission of all statutory returns (Form V, Form III, etc.).Zero notices or penalties from any labour department authority. Conduct 1 internal compliance audit per quarter and ensure 100% closure of audit findings. KRA 4: Bonus, Gratuity & Other Benefits Administration

Objective: To accurately administer statutory payouts and benefits.

Key Performance Indicator (KPI)Ensure 100% accurate calculation and disbursement of Annual Bonus. Maintain 100% accurate gratuity liability records and coordinate with the insurer/trust. Ensure compliance with the Payment of Wages Act and Minimum Wages Act for all employees. KRA 5: Record Maintenance & Audit Management

Objective: To maintain impeccable statutory records and successfully manage inspections.

Key Performance Indicator (KPI)Maintain 100% up-to-date and inspection-ready statutory registers (Form M, Register of Wages, etc.).Successfully handle 100% of labour department inspections with zero adverse findings. Ensure 100% documentation for all compliance activities. Key Responsibilities

• End-to-End PF & ESIC Management: Handle registration, member additions/deletions, monthly challan generation, payment, and return filing (ECR). Manage all queries and claims.
• Labour Law Compliance: Ensure adherence to a wide range of acts including:
• The Employees' Provident Funds and Miscellaneous Provisions Act, 1952
• The Employees' State Insurance Act, 1948
• The Payment of Gratuity Act, 1972
• The Payment of Bonus Act, 1965
• The Payment of Wages Act, 1936
• The Minimum Wages Act, 1948
• Shops & Commercial Establishments Act
• The Contract Labour (Regulation & Abolition) Act, 1970 (if applicable)
• The Industrial Establishments (National & Festival Holidays) Act, etc.
• Liaison & Representation: Act as the primary point of contact for all dealings with the PF, ESIC, and Labour Department officials.
• Record Keeping: Maintain and update all statutory registers and records as mandated by law.
• Audits & Inspections: Prepare for, coordinate, and represent the company during internal and external statutory audits and labour inspections.
• Advisory Role: Advise the HR and management team on the implications of new labour laws and changes in existing statutes.

Qualifications & Skills

Essential:

• Bachelor's degree in Commerce, Law, Human Resources, or a related field.
• Minimum of 2-4 years of hands-on, dedicated experience in handling PF, ESIC, and labour compliance in an Indian corporate setting.
• In-depth, practical knowledge of the PF and ESIC portals, including ECR filing, digital signatures, and online claim processing.
• Strong understanding of core labour laws (Bonus, Gratuity, S&E Act, etc.).
• Exceptional attention to detail and accuracy with numbers and data.
• High level of integrity and ethical standards.

Desired:

• A diploma or certification in Labour Laws.
• Experience in using HRMS software that has PF/ESIC integration.
• Excellent communication and interpersonal skills for liaising with government authorities.
• Proactive approach to identifying and mitigating compliance risks.

How to Apply

Interested candidates who meet the essential criteria are requested to submit their resume to [Email Address] with the subject line "Application for Statutory & Compliance Executive."

In your application, please briefly mention your specific hands-on experience with the PF and ESIC portals and the number of statutory audits you have been primarily responsible for.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Work Location: In person