Senior Purchase Engineer

1) Have a good understanding of the existing procurement policies and procedures and then implement continuous reviews/improvements where necessary to ensure that the project team receives uninterrupted supplies and services .

2) Monitor, review and control costs within budgetary constraints and in line with company policies and procedures.

3) Establish and implement a monitoring system that will ensure value for money; that prices paid for goods and services are in line with local market prices.

4) Ensure that procurement processes are conducted in a transparent and competitive manner and properly documented as required, and in compliance with company policies and procedures 5) Plan, organize and lead the bid solicitation process including drafting and issuing request for quotations, request for procurement, develop bid evaluation criteria and guide clients on processes involved.

6) Review and analyse bids and price quotations, proposed contracts and suppliers bills, and other procurement documents and paperwork prior to submission.

7) Takes lead in screening and reviewing bids and quotations and negotiating contracts, reviewing final contract language, suppliers bills etc.

8) Perform cost and price analysis; analyse the proposal or quotes received. Analyse Suppliers proposed budgets, negotiate and draft contracts.

9) Oversee the selection of vendors and ensure the integrity of the competitive process to achieve best pricing with good quality and with best delivery terms

10) Prepare Purchase order and service orders for all purchase request raised by various department .

11) Ensure that all procurement records are properly maintained and secured. This includes the maintenance of procurement files and a vendor tracking system as well as other relevant documentation.

12) Manage relationship with vendors to ensure completeness of deliverables. This includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times.

13) Work closely with the Finance Team to ensure the execution of payments terms outlined in the purchase orders and contracts. You will be responsible for following through on all procurement and acquisition contractual obligations.

14) Work with requestors to ensure that specifications are accurate and complete, samples provided where necessary, and deliverables complete and correct in accordance with contract terms.

15) Ensure that prior to all procurement actions, required approvals are obtained from the CEO 16) Maintain contract files and records, prepare reports on closing out purchase orders and contracts which have ended. Prepare correspondence and reports relative to procurement function.

17) Ensure that a suitable contract database and protocol for ongoing supplier management is in place. This includes the ongoing creation, and review of suppliers and Blanket Purchase Agreements. Alongside with this will be a clear contractors/suppliers/vendors overview highlighting key contract information
(contract sum length of contract, key contract clauses, break/termination clauses, annual increases, renewal notice terms, etc.)

18) Drive cross functional teams and work collaboratively with suppliers for capacity planning, Develop criteria and checklists, Resolve the logistics and quality issues, Committed to work and completed tasks with in the deadline given.