Senior Executive, Administration

You will be responsible for managing and overseeing the day-to-day administrative activities at the Dahej facility. This includes conducting interviews, coordinating with HR in the recruitment process, and monitoring housekeeping services from deployment of manpower to execution and cleanliness of designated areas. Additionally, you will ensure effective contract labor management in coordination with relevant stakeholders and oversee site-level security operations and vendor performance. Managing canteen operations efficiently, including menu quality, hygiene, and staff coordination, will also be part of your responsibilities. You will monitor pest control services and garden/landscape maintenance, as well as coordinate the printing and distribution of lunch/tea/guest canteen coupons. Furthermore, you will be in charge of managing the issuance of ID cards, SEZ cards, and medical cards for employees, preparing, renewing, and maintaining work orders and agreements with all admin vendors, and initiating and tracking Pre-Employment and Annual Medical Examinations in line with HR SOPs. As the POSH Coordinator for the Dahej site, you will ensure compliance and provide training support. You will prepare MIS reports and provide administrative support to Head Operations and Head HR, as well as oversee the upkeep and smooth functioning of company guesthouse facilities. Supporting the HR team in induction programs, joining formalities, and interview coordination will also be part of your role, along with assisting in Reward & Recognition (R&R) activities and other employee engagement initiatives. Your responsibilities will also include scheduling and coordinating meetings, travel plans, and events, maintaining inventory, and ordering office supplies in a timely manner. Ensuring proper office and facility security, including locking procedures and key control, preparing and managing administrative files, records, and reports, and attending to employee queries and supporting cross-functional admin-related tasks as required are crucial aspects of the role. In addition to the essential functions, you will be responsible for organizing internal audits of administrative processes, supporting regulatory audits, identifying opportunities for continuous improvement in administrative services and cost-saving initiatives, coordinating corporate events, celebrations, and annual functions at the Dahej site, maintaining strong vendor relationships, ensuring compliance with contract terms and service level agreements (SLAs), assisting in emergency response coordination, and ensuring that administrative SOPs are up to date and followed across the plant. The ideal candidate for this position should have an MBA in HR/M.Com/MPM/IRPM/MSW and 5 to 8 years of relevant experience in site-level administration, preferably in the manufacturing/pharma/API industry. Skills required include advanced knowledge in Housekeeping & Facility Management, intermediate to advanced proficiency in Canteen, Transport & Guesthouse Operations, advanced skills in Contract Labor & Vendor Management, intermediate proficiency in Statutory Compliance Coordination (POSH, Medicals, etc.), intermediate skills in Administrative Billing & Coordination with Finance, advanced abilities in Strong Communication & Interpersonal Skills, intermediate proficiency in Recruitment & Induction Support, MIS & Report Preparation, Organizational & Event Planning, and intermediate skills in Team Collaboration & Leadership.,