Secreterial Team Member-SUPPORT SERVICES-Secreterial

KOTAK MAHINDRA PRIME LIMITED

Function:

Location:

Job Role: Secretarial Team Member

Reporting: Company Secretary

Companies Act related:

• Preparation of applicable ROC forms, filing
• Preparation of draft agenda and notes to agenda for the Board / Committee level meetings
• Draft Minutes preparation, follow ups, etc.
• Uploading in paperless module
• Preparation of extracts of the minutes of the meetings, resolutions Circular resolutions
• Verifying declarations relating to trading code of conduct annual declarations/disclosures Board evaluation
• Verifying Charge forms, signing of CS's DSC
• Website updation
• Preparation of covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents

SEBI Compliances related:

• Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI LODR requirements/Stock Exchange
• SEBI compliances for Committee / Board agenda
• Inspection of the trades of Designated persons/affected persons and compliance to Trading code of Conduct
• Structural Digital Database compliance
• Scores, Smart ODR compliances

RBI Compliances related:

• Support to RBI compliance team on secretarial/other matters

CSR related:

• CSR Committee scheduling preparation of agenda/notes to agenda following up with Group CSR team CSR related work: MOUs, Payments/Release letters, Receipts, etc.

Others:

• DSC register updation Follow ups Procuring DSCs, etc.
• To check directors/members availability for Committees, Board & GM meetings
• Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures
• Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable)
• Updation of Attendance registers (directors, invitees, auditors, etc.) Organize time / date / meeting rooms, sending reminders for the meetings
• Maintenance of files Arranging All Committee and Board files
• Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.

Job Skills:

• Flair for writing Minutes, letters, etc..
• Ensure timeliness and meeting of deadlines Ability to handle pressure / do multi-tasking
• Upto date on all the Guidelines/Provisions/regulatory requirements
• Good communication skills, confident and a positive attitude