Job
Description
Job Title: Executive Assistant Location: U-9 GHB GEM & JEWELLERY PARK ICHHARORE,SURAT GUJARAT 394510,BHATPORE,HAZIRA Job Type: Full-Time Reports to: CEO Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team. The Executive Assistant will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate is a master of organization, a problem-solver, and able to handle confidential information with discretion. Key Responsibilities: Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel itineraries. Prepare agendas, reports, presentations, and other documents for meetings and communications. Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries. Serve as a gatekeeper, screening calls, emails, and requests while prioritizing matters requiring the executive’s attention. Assist with personal administrative tasks and errands, as needed. Maintain a high level of professionalism and confidentiality in all interactions. Liaise with internal departments and external stakeholders on behalf of the executive. Organize and manage special projects, ensuring deadlines are met and outcomes are delivered. Track and process expense reports and invoices. Support event planning and execution, including board meetings, corporate events, and offsites. Qualifications Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. Exceptional written and verbal communication skills. Strong organizational skills and attention to detail. Ability to manage multiple priorities and work under pressure. High proficiency with office productivity tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, etc.). Discretion and confidentiality are essential. Bachelor’s degree in Business Administration, Communications, or related field preferred. Experience is a plus. Work Environment: Office-based with flexibility for remote or hybrid work, if applicable. Fast-paced, high-demand environment requiring quick thinking and multitasking. Compensation & Benefits: Competitive salary Paid time off and holidays Professional development opportunities
