Executive Assistant to Practicing Company Secretary P K Parakh & Associates, Company Secretaries

3.0 - 7.0 years

0 Lacs

maharashtra

On-site

The Executive Assistant position involves providing comprehensive support to the Practicing Company Secretary (PCS) in their day-to-day activities to ensure the efficient functioning of the office and excellent client service. This role demands exceptional organizational abilities, meticulous attention to detail, and a thorough grasp of corporate law and secretarial practices. The successful candidate will be adept at managing schedules, coordinating meetings, and handling correspondence on behalf of the executive. Moreover, proficiency in drafting documents and assisting with meeting preparations is crucial for this role. Responsibilities Administrative Support: - Efficiently manage the calendar and schedule appointments for the PCS. - Arrange travel logistics, including flights, accommodations, and visas. - Prepare and submit expense claims accurately. - Coordinate meetings and conferences, overseeing venue bookings, sending out participant invitations, and preparing agendas. - Ensure adequate office supplies and equipment are available. Client Management: - Assist in managing client relationships by promptly addressing queries and requests. - Draft various correspondence such as letters, emails, and reports. - Collaborate with clients for document collection and submission. Legal and Regulatory Compliance: - Support the PCS in ensuring compliance with relevant laws and regulations. - Prepare and file statutory returns and forms. - Maintain up-to-date records of company documents and statutory filings. Project Management: - Aid in project management tasks by assigning and tracking tasks, and reporting on progress. Data Management: - Maintain well-organized electronic and physical files. - Prepare and analyze reports and presentations as needed. Team Coordination: - Collaborate with team members to ensure smooth workflow and operational efficiency. - Manage executive calendars, assist in meeting preparations, and handle email and document requests. - Create slides, meeting notes, and documents for executives. Qualifications - Bachelor's degree - Semi-qualified CS/CA or equivalent experience - Proficiency in Microsoft Office suite - Experience in handling multiple priorities, administrative coordination, and logistics - Strong organizational skills, attention to detail, and ability to multitask effectively - Previous experience in a PCS firm, law firm, or corporate environment - Knowledge of accounting principles and practices - Familiarity with legal research databases - Excellent written and verbal communication skills,

Posted 2 weeks ago

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