1) Job Purpose : Write the purpose for which the job exists (in 2-3 lines) To assist SH Materials by executing, coordinating, and monitoring all relevant activities of Stores section in order to provide 100% services to Plant, TPP and Mines at optimum cost and maintain high levels of environmental and safety standards. 2 ) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section Job Context: M/s UltraTech Cement Limited, Petnikota Cement Works started to establish a Greenfield Integrated Cement plant at Petnikota Village, Kolimigundla Mandal, Nandyal District with the capacity of Clinker 4.0 MTPA, Cement 6.0 MTPA, CPP 60 MW and WHRB 15 MW. Job Challenges: Remote location makes it a challenge for Collection of materials from nearby markets and regions. Storage of used & return materials on FOC basis. Disposing of surplus & obsolete items is a challenge due to non-availability of buyer due to high freight charges, labour issue etc. Inventory reduction by controlling indents, consumption & comparing with other units. To provide Min-Max items timely during shutdown / breakdown of the plant on continuous basis as per user department requirement Shortages of diesel in underground tank Geographical / location constraints causes hinderance in maintaining optimum availability of ordered spares and services to fulfill the requirement of internal customers. -Improper inventory planning by teams makes is difficult to process procurement process speedily for emergency requirement. -Locational constraints also makes it difficult to procure and arrange S&S Spares and availability of contract manpower from various sources and at optimal cost. -During shutdown and sudden breakdown, there is a challenge to procure and arrange material on time due to remote location of unit 3 ) Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas) Key Result Areas Supporting Actions Ensuring smooth operations of Store activities Storage, preservation, issue of Fuel, Material and spares Follow-up with transporters for collection & delivery of materials from nearby area. Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document. Ensure to minimise / avoid re-handing of materials in store. Put proper identification tag / Mark on all the material received in store. Ensure Inspection of incoming materials timely by users. Inform timely to all concern about discrepancy / damages in receipt materials. Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report. Keeping record and filling of document properly & timely with proper identification tag / Mark. Handling of activities related Repair / Replacement / Inter-unit transfer of Materials. Loading of out-going materials properly with proper identification tag / Mark, safety. Ensure proper document and proper accounting / record of outgoing material. Get repaired materials returned timely from vender. Checking of pending GRIR & Clear them in time. Timely generation of correct liabilities report for correct monthly accounting. Ensuring Properly storage / preservation of items in general stores & store yard etc. Issue of items in shortest time through FIFO system and through door delivery wherever applicable. Obtain receipt acknowledgement for the delivery of materials. Exchange of information on surplus/ obsolete items with group units. Checking of availability of material with Inter unit. Inventory Management Scrutinize the indents raised by various department on daily basis. Maintain stock of Mini-Max items. Follow up with Purchase Dept for stock-out items to replenish. Timely review / Addition / Deletion of Min-Max item as per consumption trend. Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department. Follow-up with user department for timely use of specified items. Prepare comparative inventory data with group units. Preparation of presentation for inventory review meeting timely. Implement the system for scarp disposal Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly. Receipt of segregated scrap materials from department along with proper documents, Posting in SAP and keeping its record properly. Scrap sales bidding activities (E-action / RFQ Both). Scrap sales bid comparative sheet preparation. Obtain approval & signing on scrap sales bid comparative sheet. Scrap sales order preparation and obtain signature. Collection of receipt acknowledgement from scrap's buyer timely for the receipt of scrap sales order. Preparation of amendment letter timely required if any like validity extension, quantity etc. and keeping its record properly. Physical stock verification of scrap stock on monthly basis and its report preparation. Obtain approval & signing on physical stock verification of scrap and keeping its record properly. MIS/ Management Reports Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Material's type wise / ageing wise etc., Hazardous Waste details (Sale & Generation) etc. Timely submission of various data as and when required by Management. Ensuring timely and correct entries and posting in various business software (SAP, MDRM). Preparation of necessary documentation (like - GRN, Shift wise stock verification (Book and physical both).
