Sales Documentation and Coordination Executive

Job Title: Sales Documentation and Coordination Executive

Location: Calicut (preferred) / Remote

Job Type: Full-time

Reports to: Sales Head

About Aufait Technologies:

Aufait Technologies is a trusted IT solutions provider specializing in web development, UI/UX design, mobile applications, and enterprise digital transformation. With a client-centric approach, we deliver innovative and impactful web solutions tailored to modern business needs.

Role Overview

We are hiring a Sales Documentation and Coordination Executive to support our sales and presales team. The role includes preparing proposals, scheduling meetings, coordinating with internal teams, and assisting with the smooth operation of the sales process. You will play a support role that ensures timely, well-prepared responses to client needs.

Key Responsibilities

- Coordinate with sales, presales, and development teams to collect input for proposals

- Schedule and manage meetings with internal stakeholders and external client teams

- Draft, format, and finalize proposals, pitch documents, and RFP responses

- Maintain trackers for ongoing proposals, timelines, and document versions

- Review documents for completeness, consistency, and alignment with client requirements

- Organize supporting material such as case studies, credentials, and service descriptions

- Follow up with team members to ensure proposal readiness and submission

- Maintain documentation logs and CRM entries

- Assist the sales team in day-to-day coordination and closure support

Skills and Experience Required

- 2 to 4 years of experience in documentation or coordination roles in a B2B setup

- Proficient in Microsoft Word, Excel, and PowerPoint

- Strong written and verbal communication in English

- Ability to speak and understand Hindi is preferred for better communication with North Indian clients.

- Organized and detail-focused approach

- Able to handle multiple tasks and meet deadlines

- Comfortable working with remote and cross-functional teams

Preferred

- Prior experience in IT services or SaaS companies

- Familiarity with CRM tools or project tracking tools

Education

- Graduate in any stream

- Additional training or certification in business communication or documentation is a plus

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

• Paid sick time

Schedule:

• Day shift

Experience:

• Sales Documentation: 2 years (Preferred)

Work Location: In person