1. Accounting & BookkeepingRecord day-to-day financial transactions in Tally ERP / Tally Prime. Maintain ledgers, journals, and other accounting records accurately. Handle accounts payable and accounts receivable entries. Reconcile bank statements and vendor accounts regularly. Assist in preparing trial balances and monthly closing reports. 2. GST, TDS & CompliancePrepare and verify GST input/output entries and assist in filing returns. Ensure proper deduction and accounting of TDS. Maintain records for tax audits and statutory compliance. 3. Payroll & ExpensesSupport payroll processing and maintain employee reimbursement records. Track office expenses and petty cash transactions. 4. Financial ReportingPrepare Excel-based financial reports, MIS statements, and data summaries. Create and maintain spreadsheets for budgets, cash flow, and forecasts. Use Advanced Excel functions (VLOOKUP, Pivot Tables, SUMIFS, Conditional Formatting, etc.) for data analysis and reconciliation. 5. Audit SupportAssist senior accountants during internal and external audits. Provide necessary documentation and clarification for audit queries. 6. Coordination & CommunicationCoordinate with vendors, banks, and clients for accounting-related matters. Support senior management with ad-hoc financial data and reports. 7. Office Administration (if applicable)Maintain organized digital and physical filing systems for accounting documents. Support general office administrative tasks when required.
Front Desk Management Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls. Maintain visitor logs and issue visitor badges. Direct visitors to the appropriate staff or department. Communication & Coordination Manage incoming and outgoing mail, packages, and deliveries. Respond to inquiries via phone, email, or in person. Schedule and confirm appointments and meetings. Communicate messages accurately to staff and management. Administrative Support Maintain office supplies inventory and place orders as needed. Assist with data entry, filing, photocopying, scanning, and document organization. Support HR or administrative departments with routine clerical tasks. Prepare reports, correspondence, or meeting minutes as requested. Office Organization Keep the reception area clean, organized, and presentable. Ensure meeting rooms are ready and equipped for use. Coordinate maintenance or repair requests with building management. Customer Service Provide information to clients, customers, or visitors about company services. Handle complaints or issues courteously and escalate when necessary. Maintain confidentiality of company and client information. Technology & Systems Use office software (MS Office, Google Workspace, or CRM tools). Manage calendars and booking systems. Update contact databases and employee directories.
🧹 General Office MaintenanceKeep the office premises clean and tidy (sweeping, mopping, dusting, etc.). Clean desks, chairs, windows, and other office furniture. Maintain cleanliness in pantry, washrooms, and meeting rooms. Dispose of garbage and ensure hygienic conditions in all areas. ☕ Pantry & Refreshment DutiesPrepare and serve tea, coffee, or water to staff and visitors. Maintain stock of pantry items (tea, coffee, milk, sugar, etc.). Clean utensils, cups, and pantry equipment. Refill drinking water bottles or dispensers. 📦 Administrative SupportDeliver and collect documents, parcels, or couriers within and outside the office. Assist in photocopying, scanning, and filing documents. Help in setting up meeting rooms (arranging chairs, projectors, etc.). Support staff in basic office tasks when required. 👔 Visitor AssistanceWelcome and guide visitors to the appropriate person or department. Offer refreshments to guests. Inform concerned staff about visitor arrivals. 🧰 Miscellaneous DutiesRun errands such as purchasing office supplies or depositing cheques. Assist in shifting furniture, equipment, or materials. Ensure proper locking and switching off of lights/fans/ACs after office hours. Handle minor maintenance tasks or report issues to the admin department. ⚙️ Reporting & DisciplineReport directly to the Admin Officer or Office Manager. Maintain punctuality, good conduct, and a neat appearance. Follow office policies and maintain confidentiality.