Purchase & Export Documentation

• Prepare and process all essential export documents (CI, PL, B/L, AWB, COO).
  
• Coordinate shipment bookings, track status, and manage instructions with freight forwarders.
  
• Commercial Invoices (CI), Packing Lists (PL), Bill of Lading (B/L) or Air Waybills (AWB), and Shipping Instructions (SI).
  
• Ensure all documents strictly adhere to national and international trade regulations, customs requirements, and company policies.
  
• Verify all shipping marks, numbers, and weights accurately match the goods and documents.
  
• Liaise daily with freight forwarders, carriers, customs brokers, and internal Sales/Warehouse teams to confirm schedules, manage bookings, and resolve documentation discrepancies promptly.
  
Maintain a systematic and auditable archive of all export files, correspondence, and final documents.

• Liaise directly with the Purchasing team to monitor and expedite open Purchase Orders (PO) for timely material/product delivery.
  
• Secure and verify mandatory supplier compliance documents (e.g., Certificates of Analysis - COA, ingredient data) required for F&B exports.
  
• Coordinate with Warehouse/QA teams to verify product dates, batches, and remaining shelf life before loading.

Requirements

Skills:

• Minimum 3+ years experience in export documentation and logistics.
  
• Proven background in both logistics documentation and procurement/purchasing support.
  
• Expert knowledge of Incoterms, L/C negotiation, and F&B trade certifications.
  
• Proficiency with MS Excel.