Purchase Executive

#Position :

#Experience :

#Qualification :

Location:

#Notice Period :

Key Responsibilities

1) Review of PRs (Purchase Request) to Preparing PO (Purchase Order)

- Review of all PRs and ensuring the PR is complete in all aspects (specifications, requirements, time of delivery etc.)

- Float enquiries to get competitive quotations & prepare the cost comparative statements

- Prepare POs – take signature of authorized signatories, scan and send PO to vendors.

- Ensure that the vendor acknowledges receipt of the PO and provide an estimated delivery date.

2) Vendor Management

- Keep exploring vendors in new markets / new type of materials, alternative vendors in existing market for competitive purchasing

- Maintain a vendor database as per the company standards

- Keep meeting the vendors to maintain good relationship all the time, negotiate on rates / T&C when found necessary, resolve issues / complaints if any.

- Verify all vendor bills and the supporting documents.

- Coordinate with vendors for any quality issues that may arise after delivery of materials at the site.

3) Logistics – Usage of Company Commercial Vehicle for material movement

- Discuss with the project team regarding movement of materials (inter-site transfers)

- Review with the team at the end of each day for assigning company vehicles for the next day depending on requirement at each site.

- Maintenance - timely servicing & repairs, insurance renewal, fitness certificates.

4) Materials and Inventory Management

- Should be aware of lead times of all materials, coordinate with the planning team and plan materials as per the lead times.

- Coordinate with vendors and ensure material is delivered at site as per the delivery schedule.

- Ensure minimum inventory levels of selected materials are maintained as per standard set by the organization.

- Review the stores report on a daily basis, coordinate with stores team to check materials received at site and if any delays in deliveries

- Review open PO’s twice a week and follow up with vendors on delivery schedule of materials.

5) Planning and Review Meeting

- Participate in project meetings that involves discussion on material procurement.

- Discuss with the planning team to understand the future requirements.

- Understand the materials requirement at the site and plan procurement accordingly

6) MIS / Report Preparation

- Prepare reports as required by the HOD. Like Reconciliation statements, Materials Warranty statement

- Ensure the data for such MIS reports are derived from ERP (High Rise) only, which provides accuracy and reliability of data.

- Submit all reports on timely basis

7) Plant & Machinery – Repair and replacement of machine parts

- Understand which part has been damaged, check with the concerned members if the part can be repaired or need to be replaced.

- Provide inputs to the HOD which is a better option in repair and replacement of machine parts

- Find a reliable and good vendor, coordinate with the P&M team, to repair the machine parts.

- Ensure we get the repaired / replacement parts in time, as this is very critical to our operations.

#Contact Person :

Ms. Tejashrri Kallal

HR - Head Office

Contact/ Whatsapp : 8308841939

Mail Id : hr.pn@rohanbuilders.com