Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost-effective way; timely manner while maintaining appropriate quality standards and specifications.
Lead the procurement group in all phases.
Implement procurement strategy and policies.
Forecast procurement needs.
Create and implement Key Performance Indicators of procurement process. Preparation of weekly & monthly management reports
Vendor Management - Manage vendor relationships and assist in building effective partnerships.
Responsible for preparing, revising, and implementing Standard Operating Procedures (SOPs).
Identify and develop training opportunities for purchase personnel.
Review quotations & order materials and equipments as per negotiated and appropriately approved by the management.
Price negotiation of the products & equipments and preparation of Service Level Agreements (SLA), if any, with the vendor, after discussion with the management & finance department.
Preparation of PO/WO - Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Maintaining & updating procurement, indent files, purchase order files and work order files, as they will be audited.
Discuss defective or unacceptable material / new goods / equipment's / services with users, vendors and others to determine cause of problem and take corrective and preventative action.
Ensure supplier compliance with site and company requirements for safety.
Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of materials & equipment.
Maintains & updation of Material Safety Data Sheets (MSDS) for all chemicals ordered, from the respective suppliers.
Maintain and update a master list of Purchase orders and Work orders with appropriate controls and traceability to the soft copies of the purchase orders and work orders with the final quotations.
Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
Liaising with Banks / other Government offices / accounts department if importing equipment's.
Stock verification.
Preparation of documentation pertaining to shipments. Follow-up & co-ordination with clearing agent for import shipments and any other clearance.
Co-ordination with the vendors and suppliers for obtaining quotations, on time supply of ordered items and follow-up for delayed supplies.
Updating list of approved suppliers and vendors, as per SOP.
Ensure proper recording of goods receipts and dispatch.
Participates in the financial activities, budgeting processes and business reviews of the Purchasing Department.
Preparation of Monthly & Yearly closing stock report with physical verification
Verification of Monthly & Yearly material consumption report
Ensuring inward & outward of goods & services in place.

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