Purchase Assistant

Job Description

TZ Railings Pvt. Ltd . a division of VIVA Railing LLC an 8 time 500/5000 list of Fastest Growing American Company INC Magazine Hall of Fame Award Seven years in a row is seeking Purchase Assistant having experience working in International Projects SHIFT : US SHIFT - 6.30 PM - 3.30 AM LOCATION : REMOTE Website : https:///www.vivarailings.com JOB SUMMARY: As a Purchasing Assistant for TZ Railings Pvt. Ltd. a division of VIVA Railings, you will be an integral part of our procurement operations, ensuring the seamless acquisition of materials and supplies to support our railing manufacturing and project timelines. This position requires working US business hours to align with our headquarters' operations. You will assist in managing supplier relationships, processing purchase orders, and maintaining inventory levels, all from a remote setting. Your role is crucial in maintaining the efficiency and effectiveness of our supply chain, contributing to the overall success of our projects. ESSENTIAL JOB FUNCTIONS : 1. Facilitate procurement strategies remotely, aligning with company objectives and project timelines. 2. Process and manage purchase orders, ensuring accurate and timely delivery of materials and supplies. 3. Maintain effective communication with suppliers, negotiating costs and terms, and managing contracts from a remote setting. 4. Collaborate with cross-functional teams across different time zones, including finance, to resolve invoice discrepancies and ensure compliance with budgetary constraints. 5. Conduct market research to identify potential suppliers and cost-saving opportunities, leveraging online tools and databases. 6. Maintain procurement records, including purchases, pricing, and supplier information, ensuring accuracy and confidentiality. 7. Assist in remote inventory management, monitoring stock levels, and forecasting needs to prevent production delays. 8. Support the Purchasing Manager in creating procurement reports and analyses, providing insights and recommendations for process improvements. 9. Ensure adherence to procurement policies and best practices, maintaining high standards of quality and efficiency. 10. Adapt to working US business hours to ensure real-time collaboration with the team and stakeholders. Preferred candidate profile • Bachelors degree in Civil/Mechanical/ Supply Chain Management, or a related field. 2 -6 years of experience in purchasing or procurement, with a preference for those familiar with manufacturing or construction industries. Excellent negotiation and communication skills, with proficiency in English. High proficiency in Microsoft Office Suite and experience with procurement software. Strong organizational skills, attention to detail, and the ability to work independently. Demonstrated ability to manage multiple tasks in a fast-paced environment. Comfortable working US business hours from a remote location in Chennai, India. A proactive, problem-solving attitude and the ability to work as part of a global team.