Project Document Controller

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Documentation Management Specialist in our dynamic Project/Program team we’re looking for?

Your future role

• Implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
• Monitor complete Project/ Program/Bid Documentation and execute Documentation Life Cycle with the Documentation Master List (DML)
• Support the Project/Program/Bid Documentation Manager (PrDM) of the relevant Project/Program/Bid
• Check internal validation (AVVA) of documents before submission to Customer.
• Accountable that the Project Documentation is properly archived
• Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.

Key accountabilities:

• Applies the rules defined in the Documentation Management Plan (DMP), Metadata
• Controls documentation standards: template, reference, version,
• Define and Deploy the Documentation numbering system
• Define and Deploy the Project Working documents single repository (in Teams, Sharepoint, etc...)
• Controls contractual documentation submissions according to customer requirements,
• Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),
• Checks the identification used by entities and partners,
• Records in the EDMS all technical and management documentation from external entities,
• Makes sure internal validation of Project/Program documents (AVVA) is done before submission to Customer.
• Completes/updates the DML (Documentation Master List) with data collected during the project and prepares the CDL.
• Prepares and records documents submission to Customer/Partners,
• Sends documentation according to internal distribution list,
• Provides inputs related to documentation dashboards and reports
• Follows Customer and stakeholder’s documentation status in DML.
• Updates the document contractual templates according to contractual requirements,
• In applying internal rules/instructions, records the Document translation and physical archiving.
• Prepares and participates in sub-system Gate Review and coordinates with the PrDM.
• Suggests improvements of the activity (REX on documentation issues: process, organisation)

Performance measurements :

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Perform overview about documentation milestones in general, Billing milestones, penalties
• Adherence to process, measured by process inspections

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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