Project Coordinator ( US Projects )

Employee Strength: 100-300 employees

Job Location : MUMBAI, Andheri East, Maharashtra

Company Brief:
Exponents Inc. is a top player in providing full-service Trade show booths and Exhibition stands in the USA. The same is true for Expo Display Service GmbH (EDS) in Europe. Right from designing a booth all the way through manufacturing, print production and installation at the show.

Our own facilities are strategically located in US- San Diego, Vegas, Dallas and Orlando and in Europe- Germany and Netherlands to cater to shows across the length and breadth of the region.

Both Exponents and EDS are fully owned subsidiaries of Insta -Group and captive clients for its outsourcing arm in India, Insta Integrated Marketing Solutions LLP. (IIMS).

The IIMS has grown from 20 to 150 employees in the last 5 years. A young team of professionals that work on Customer Service, space design, digital marketing, engineering and project management, for all our trade show booth customers in the US and Europe, out of the Mumbai office.

We are growing at 25% y-o-y and have a vision to sustain this growth for at least 5 years. This means more trade show booth projects in the ever-growing US & Europe market and more domain expertise out of India.

Website link:

https://www.exponents.com/

https://www.expoexhibitionstands.com/

LinkedIn link: https://www.linkedin.com/company/exponents-insta-group-us-inc-/

Job Description: -

We are seeking a dynamic and organized Project Coordinator to act as the key liaison between our Indian and US teams. The role involves ensuring seamless communication, efficient planning, and timely execution between India and US team and also the vendors in USA .

Job Description

Communication & Coordination:

• Welcome and onboard new clients at the initiation of each project.
• Serve as the primary point of contact for US-based project and graphic managers.
• Act as a mediator between the Indian and US teams, ensuring alignment across all stages of the project.
• Facilitate smooth flow of information and updates between stakeholders.

Vendor & Contractor Liaison:

• Coordinate with general contractors and supervisors of organizing bodies in the USA for all project-related services.
• Manage communication with labor companies in the USA for timely onboarding and scheduling of labor resources required for projects.

Project Support:

• Maintain and manage project documentation, including contracts, timelines, reports, and status updates.
• Support project execution by tracking deliverables, updating schedules, and ensuring milestones are met.
• Address any project-related issues or escalations in a timely manner.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 2–4 years of experience in project coordination or client servicing, preferably in US.
• Excellent communication skills (spoken and written English is a must).
• Ability to work in different time zones to align with US counterparts.
• Proficiency in Microsoft Office Suite, Google Workspace, and project tracking tools.

Benefits:

• Competitive salary
• Health insurance
• Flexible working hours
• Career development opportunities

Job Type: Permanent

Pay: ₹400,000.00 - ₹600,000.00 per year

Benefits:

• Health insurance

Experience:

• Project management: 3 years (Preferred)
• US Projects: 2 years (Preferred)