Job Purpose: To provide high-level executive and administrative support to the Managing Director, with a strong emphasis on financial coordination and documentation using tools such as Tally. This role requires excellent organizational skills, discretion, and the ability to handle confidential financial data. Key Responsibilities: 1. Manage the MD’s schedule, including meetings, travel arrangements, and appointments. 2. Prepare reports, draft correspondence, and create presentations for the MD. 3. Coordinate internal and external communications on behalf of the MD. 4. Organize and support board and executive meetings, including taking and distributing minutes. 5. Maintain and update financial records using Tally accounting software. 6. Assist in preparing budgets, financial reports, and summaries as required by the MD. 7. Coordinate with finance/accounting departments for audit and compliance support. 8. Track and follow up on outstanding payments, invoices, and vendor statements. 9. Maintain organized and confidential filing systems (electronic and physical). 10. Handle office correspondence and document control. 11. Serve as the point of contact between the MD and internal/external stakeholders. 12. Ensure timely submission of reports and documentation required by senior management. Job Type: Full-time Benefits: Health insurance Provident Fund Schedule: Day shift Supplemental Pay: Overtime pay Yearly bonus Work Location: In person
Company Description PROFAND VAYALAT MARINE EXPORTS PRIVATE LIMITED is a food production company based out of Kerala, India. Dedicated to excellence in seafood production, the company has established a strong presence in the industry. The company emphasizes quality and sustainability in its operations. Join a team committed to producing top-tier marine products for global markets. Role Description The Administrative Assistant role is a full-time, on-site position located in Kerala, India. Responsibilities include providing administrative support to ensure efficient operation of the office, managing phone calls and correspondence, scheduling meetings, and supporting the executive team with various clerical tasks. The assistant will actively contribute to the smooth functioning of daily office tasks. Qualifications Administrative Assistance, Executive Administrative Assistance Phone Etiquette and strong Communication skills Clerical Skills Excellent organizational and time management skills Proficiency in MS Office and office software packages Ability to work independently and within a team Experience in the food production industry is a plus High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus Show more Show less