Procurement Operations Specalist

Introduction

At IBM Finance & Operations, we are the backbone of IBM's transformation driving efficiency, transparency, and smart decision-making across the business. Our teams provide the insight and discipline that guide strategy, ensure financial strength, and enable IBM to invest in innovation and growth. Working in Finance & Operations means combining analytical skills with collaboration and curiosity. You'll partner with colleagues across functions and geographies, using data, technology, and process excellence to create solutions that improve performance and deliver measurable impact. IBM offers continuous learning, career development, and a culture that values diverse perspectives. Join us and be part of a global team that keeps IBM moving forward, while building your own future in a dynamic and evolving environment.

Your Role And Responsibilities

Review and Validate Purchase Requisitions

• Check completeness and accuracy of PR details (material/service description, quantity, delivery date, unit price, etc.).
• Ensure proper approvals are in place as per company policy.
• Verify budget availability and compliance with procurement guidelines.
  

Source Selection

• Identify approved vendors or suppliers for the requested items/services.
• Ensure vendor compliance with contractual terms and conditions.
• Coordinate with sourcing or category managers if new vendor onboarding is required.
  

Convert PR to PO

• Create Purchase Orders in the ERP system based on validated PRs.
• Ensure correct pricing, payment terms, and delivery schedules are included.
  

Communication and Coordination

• Share PO details with suppliers and confirm acknowledgment.
• Coordinate with internal stakeholders (requestors, finance, warehouse) for any clarifications.
• Handle changes or amendments to POs if needed.
  

Compliance and Documentation

• Maintain accurate records of PR-to-PO conversions for audit purposes.
• Ensure adherence to procurement policies and regulatory requirements.
• Support internal and external audits by providing necessary documentation.
  

Issue Resolution

• Address discrepancies between PR and PO (e.g., quantity, price).
• Resolve supplier queries related to PO terms.
  

Reporting and Monitoring

• Track PO status and ensure timely delivery of goods/services.
• Generate reports on PR-to-PO conversion timelines and efficiency.
  

Preferred Education

Bachelor's Degree

Required Technical And Professional Expertise

Professional Expertise

• Procurement Process Knowledge
• End-to-end procurement cycle (PR creation, PO issuance
• Communication & Coordination
• Excellent management skills
• Analytical & Problem-Solving Skills
• Strong attention to detail for validating PR and PO accuracy.
  

Preferred Technical And Professional Experience

• ERP Systems
• Basis Knowledge on SAP MM, Ariba, or similar platforms.
  

Basic of MS office.
Knowledge of e-procurement platforms

• Basic understanding of PR-to-PO processes.