Procurement In-charge (Modular Furniture Industry)

Job Summary

The Procurement In-charge is responsible for sourcing, purchasing, and managing all materials required for modular furniture production. This includes boards, laminates, hardware, accessories, tools, and consumables. The role requires strong coordination with design, production, store, and vendor teams, along with excellent Tally and Excel skills.

Key Responsibilities

1. Material Procurement

• Purchase raw materials: Plywood, MDF, Particle Board, Laminates, Edge Banding, Acrylic sheets.
• Procure hardware and fittings: Hinges, channels, SS baskets, sliding systems (Hettich/Hafele/Ebco).
• Arrange consumables: Adhesives, screws, fasteners, packaging materials.
• Verify material specs as per BOM and production requirement.

2. Vendor Management

• Identify and manage vendors for boards, laminates, hardware, glass, aluminium, accessories, etc.
• Obtain competitive quotes and negotiate pricing, credit terms, and delivery timelines.
• Maintain vendor database and evaluate vendor performance regularly.

3. Tally & Excel Management

• Create and manage purchase orders (POs) in Tally.
• Maintain inward/outward entries, GRN, purchase invoices, and stock records.
• Prepare Excel reports for material planning, price comparison, stock tracking, and purchase summaries.
• Reconcile purchase data with accounts team monthly.

4. Coordination with Departments

• Coordinate with Design/BOM team to understand material requirements.
• Work with Production & Store teams to track consumption and ensure timely availability.
• Follow up with vendors for urgent deliveries.

5. Material Planning & Stock Control

• Monitor raw material levels and reorder based on consumption and project schedule.
• Avoid material shortages and over-purchasing.
• Support store team in maintaining minimum stock levels (MSL).
• Verify material quality during inward and escalate issues to vendor.

6. Documentation & Compliance

• Maintain purchase records, PO copies, material receipts, vendor invoices.
• Ensure compliance with GST invoices, delivery challans, e-way bills.
• Assist in monthly audits, stock verification, and accounts reconciliation.

Required Skills

• Strong knowledge of Tally (mandatory).
• Advanced MS Excel skills (VLOOKUP, pivot table, data cleaning).
• Good understanding of modular furniture materials and hardware.
• Strong negotiation, communication, and vendor management skills.
• Ability to read BOM, material specifications, and basic product drawings.
• Time management & follow-up skills.

Education & Experience

• Any Graduate / Diploma (preferred in supply chain, mechanical, or interior field).
• 2–5 years of experience in procurement/purchase in modular furniture or interior industry.
• Freshers trained in Tally & Excel can be considered for junior roles.

Key Competencies

• Analytical thinking
• Vendor negotiation skills
• Cost control and budgeting
• Accuracy in documentation
• Inventory planning

Job Type: Full-time

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person