Procurement Executive

Key responsibilities-

1. Procure-to-Pay Execution (Packaging Materials):

• Review Purchase Requisitions generated from the material plan and float RFQs to approved packaging suppliers.
• Prepare comparative quote statements and negotiate prices within delegated approval guidelines.
• Create Purchase Orders and Spot POs in SAP, and release call-offs against Outline Agreements.
• Create, maintain and renew Outline Agreements so that prices, validity and quantities in SAP are always current.
• Manage approval workflows for Purchase Requisitions, Purchase Orders and Outline Agreements as per the Delegation of Authority.
• Follow the Procurement SOP for all packaging material purchases and maintain a complete audit trail.

2. Sourcing Support and Cost Management:

• Support the Category Lead in vendor development identifying, evaluating and onboarding new and alternate suppliers to reduce single-source dependence.
• Track key cost drivers such as polymer (HDPE, PP, PET) prices, kraft paper and board, aluminium foil and freight, and apply agreed index-linked price-variation formulas.
• Maintain price history and benchmarks; flag price variances against budget and contract terms.
• Contribute cost-reduction ideas through specification rationalisation, standardisation of pack sizes and components, and lightweighting, in coordination with Packaging Development, R&D and QA.

3. Supplier Coordination and Multi-Plant Supply:

• Follow up diligently with suppliers to ensure on-time-in-full (OTIF) delivery to each formulation plant as per the production plan.
• Secure supplier capacity ahead of peak seasons and manage urgent requirements without compromising process compliance.
• Coordinate timely vendor payments and vendor ledger reconciliations, and resolve disputes.
• Resolve supplier delivery, quality and documentation issues, including rejections, replacements and debit notes.
• Maintain supplier performance data (delivery, quality, responsiveness) for periodic vendor rating.

4. Artwork, Quality and Regulatory Compliance:

• Coordinate with Regulatory, Marketing and QA to ensure printed packaging (labels, leaflets, cartons, pouches) is ordered only against the latest approved artwork, consistent with CIB&RC-approved label and leaflet content.
• Manage artwork change-overs with suppliers release of new artwork, proof approvals and cut-off of old stock — to prevent printing errors and obsolete stock.
• Work with QA to ensure packaging meets agreed specifications (dimensions, weight, chemical compatibility, leak and drop performance) and that only approved suppliers are used.
• Ensure supplier compliance with applicable requirements, including Plastic Waste Management / EPR obligations and, for export packs, UN-certified packaging for dangerous goods where required.

5. Inventory, Planning and Wastage Control:

• Align with the Integrated Planning team on packaging requirements, lead times, MOQs and safety stock for each plant.
• Monitor packaging stock, open orders and slow-moving / non-moving items; raise shortage and excess risks early.
• Minimise wastage and obsolescence of printed and SKU-specific packaging by matching order quantities to forecasts and planned artwork changes.

6. MIS and Process Discipline:

• Maintain accurate SAP master data (material, vendor, purchasing info records, Outline Agreements).
• Prepare periodic MIS on open POs, OTIF, price variance, savings, vendor payment status and stock risks.
• Support internal and statutory audits with complete and timely documentation.

Key Performance Indicators-

• OTIF delivery of packaging materials to plants, with zero production stoppages due to packaging shortage
• PR-to-PO cycle time and Outline Agreement coverage of recurring packaging spend
• Purchase price variance versus budget / price index, and cost savings delivered
• Supplier quality: rejection rate and timely closure of quality issues
• Packaging obsolescence and write-offs, especially of printed material
• Compliance with the Procurement SOP, audit observations closed, and accuracy of SAP master data