Proc Reg Category Mgmt Asst Analyst

Overview

We are seeking a skilled Procurement Specialist to manage and enhance the Requisition-to-Pay (R2P) process within our organization. The ideal candidate will have a deep understanding of procurement operations, vendor management, and compliance frameworks

Responsibilities

Procurement and PO Management:

• End-to-end management of purchase orders (POs), including PR/PO creation, budget setup, and vendor/marketing management.
• Collaborate with the Finance & Control team to initiate and align brand budgets in SAP S4 and MyBuy/Ariba systems.
• Generate project numbers for brand projects and manage GR (Goods Receipt) creation.

Vendor and Master Data Management:

• Support vendor setup, onboarding, and updates in systems like SAP/Ariba.
• Maintain accurate vendor information and ensure proper document verification.

Reconciliation and Financial Collaboration:

• Partner with local and corporate finance teams to manage reconciliations, address budget/vendor-related queries, and provide support during period close estimation.
• Provide cross-charges, journal entries, and periodic performance reporting to stakeholders.

Reporting and Analysis:

• Generate brand reports and track project-related costs, including estimates, open POs, and remaining balances.
• Complete ad-hoc analyses of cost buckets across brands to identify efficiency opportunities for future planning.

Process Improvement and Governance:

• Maintain a strong control environment by ensuring accurate vendor setup, invoice posting, and adherence to defined timing and accuracy guidelines.
• Help Reporting Leadership refine internal COE processes, including workflow mapping and addressing bottlenecks.
• Improve processes based on frequent end-user and Business Partner feedback.

Qualifications

Key Skills/Requirements

Educational Background:

• B.Com graduate or MBA with 5-6 years of Req to Pay work experience.

Technical Skills:

• Proficient in Microsoft Excel and PowerPoint with the ability to quickly adapt to new tools.
• Hands-on experience with ERP systems such as SAP S4 HANA, Ariba, or Oracle (preferred).

Analytical and Problem-Solving Abilities:

• Exceptional analytical skills with the capability to translate findings into actionable solutions and processes.

Communication and Interpersonal Skills:

• Strong verbal and written communication skills, with proficiency in the English language.
• Ability to manage information requests and engage effectively with stakeholders.

Work Style and Competencies:

• Results-oriented with a demonstrated ability to meet deadlines.
• Detail-oriented and organized, with strong document maintenance practices.
• Aptitude for working independently with minimal supervision.

Time Management and Teamwork:

• Proven ability to manage multiple time-sensitive priorities effectively.
• Thrives in a collaborative team environment, consistently demonstrating urgency, courtesy, and patience.