Planning Executive(Vendor Invoice & Payment Coordination)

Role: Executive – Vendor Invoice & Payment Coordination

Experience: 5+ Years
Department: Procurement / Finance Coordination
Reporting To: Planning Lead
Location: Bangalore TS Corporate Office

Primary Roles & Responsibilities:

1. Vendor Invoice Management

• Act as the single point of contact between vendor partners and internal teams for invoice-related matters.
• Proactively follow up with vendors to ensure timely submission of invoices as per agreed timelines.
• Validate invoices against POs, delivery notes, and contracts to avoid discrepancies.

2. Invoice & Payment Tracking

• Maintain end-to-end visibility of all invoices from submission to payment release.
• Coordinate between Vendor, Procurement, and Finance teams for timely processing.
• Track and maintain a live payment status tracker, highlighting delays and escalations.

3. Discrepancy Resolution

• Investigate and resolve invoice mismatches, duplicate entries, tax/GST errors, or missing documentation.
• Communicate resolution timelines to vendors and internal teams transparently.
• Ensure all supporting documentation is aligned with internal finance & audit policies.

4. Compliance & Controls

• Ensure adherence to internal documentation standards, approval workflows, and audit protocols.
• Regularly update documentation records for audit readiness – including POs, approvals, payment proofs, and vendor communications.
• Ensure compliance with tax regulations, TDS/GST deductions, and statutory filing.

5. MIS & Reporting

• Prepare and circulate MIS reports on invoice aging, pending payments, exception cases, and vendor payment health.
• Provide inputs to management on vendor performance related to financial discipline.
• Participate in monthly review meetings with finance and procurement.

Key Skills & Competencies:

• Strong knowledge of procurement & finance workflow
• Familiarity with invoice lifecycle (PO → GRN → Invoice → Payment)
• Good communication and stakeholder management
• Attention to detail and documentation accuracy

Ability to work under pressure and manage high volumes

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person