Personal Assistant

Job ID: 33381

Location: Mumbai, IN

Area of interest: Institutional Banking

Job type: Regular Employee

Work style: Office Working

Opening date: 2 Jul 2025

• Define key responsibilities to reflect the duties and responsibilities of this role.
• Refer to myHR for guidance on how to define roles and responsibilities.

• Ordering of IT equipment, stationery, namecards, pantry items & office peripherals.
• Administrator for dept’s Group distribution lists on Outlook.
• Maintain dept’s directories / staff listings.
• Assist in the maintenance of confidential shared folders.
• Organize team travel & hotel bookings.
• Assist in organizing events.
• Prepare & submit expense claims for the team and monitoring reimbursable expenses.
• IT set-up & orientation for dept’s new hires & leavers.
• Infrastructure administration & training to the team, e.g. SRM, Eprocurement, T&E & Peoplesoft Portal.
• Office equipment maintenance & procurement, e.g. spare laptops, compactors.
• Premises matter – Relocation, seats planning & premises upkeep.
• Access card administrator for visitors & visitor cards.
• Liaise with vendors for servicing, maintenance & fault reporting.
• Distribution of dept incoming mails / correspondences.
• Raise Eprocurement for payments to vendors, e.g. external training/courses, professional services etc.
• Maintain central filing as required.
• Adhoc matters.

• Embed Here for good and Group’s brand and values in Asia Loan Syndicate team; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.

• Training Complete all required mandatory and development training
• Languages English

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.