Personal Assistant

Job Opening in Thane West – Green Code Technologies (A Middle East-Based Company)

About Us:

Green Code Technologies, a leading IT solutions provider originally established in the Middle East, is expanding its presence in India with a new branch office in Mumbai (Thane West). We deliver innovative technology services and are committed to building a dynamic team as we grow in the Indian market.

Job Responsibilities: Personal Assistant

Job Summary:

We are looking for a highly capable, dependable, and proactive Personal Assistant to support a busy corporate manager in executing daily responsibilities, both in-person and on her behalf. The ideal candidate will act as an extension of the manager—handling meetings, communication, task delegation, and time management to ensure smooth operations and optimal efficiency.

Key Responsibilities:

Representation & Task Execution:

• Attend internal and external meetings on behalf of the manager when required; take notes and follow up on action items
• Communicate effectively with stakeholders, clients, and teams as a representative of the manager
• Handle decision-making within defined boundaries and delegated authority

Administrative & Executive Support:

• Manage calendar, schedule meetings, and coordinate appointments
• Screen emails, phone calls, and correspondence; draft responses as necessary
• Prepare reports, presentations, meeting briefs, and documentation
• Maintain professional relationships on behalf of the manager

Project & Workflow Management:

• Track progress on key projects and initiatives and ensure timely updates are provided
• Delegate tasks to relevant departments or individuals as directed
• Monitor deadlines and priorities to keep all workstreams aligned

Travel & Event Coordination:

• Organize travel itineraries, accommodation, and logistics
• Assist in planning and executing events, meetings, or conferences

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role in a corporate environment
• Ability to work autonomously and make informed decisions in alignment with the manager’s style and expectations
• High emotional intelligence, professionalism, and discretion
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Tech proficiency in Microsoft Office, Google Workspace, Zoom, task/project management tools (e.g., Trello, Asana)

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field
• Experience in a fast-paced corporate environment
• Familiarity with corporate governance, stakeholder communication, or project coordination

What We Offer:

• Opportunity to work closely with leadership and gain exposure to corporate decision-making
• Competitive salary and benefits
• A supportive and professional work environment
• Professional development opportunities

To Apply:
Please submit your resume and a brief statement of interest to [email protected].

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement

Language:

• English (Required)

Location:

• Thane, Maharashtra (Required)