Personal Assistant (Architecture/Design Background)

Location: Science city Experience: 4–5 Years Employment Type: Full-time Reports To: Principle architect

About the Role:

We are seeking a proactive and detail-oriented Personal Assistant (PA) with a background in architecture or design to support a principal architect. This role is ideal for someone who understands the nuances of the creative industry and can efficiently manage coordination, reminders, and follow-ups across multiple ongoing projects and stakeholders.

Key Responsibilities:

• Calendar & Schedule Management:
• Maintain and update daily schedules.
• Set up and manage meetings, site visits, and deadlines.
• Send timely reminders for appointments and deliverables.
• Project Coordination:
• Act as a liaison between the team and clients, consultants, and internal departments.
• Track project timelines, follow up on task completions, and ensure smooth communication flow.
• Help manage project documentation and ensure all files are up-to-date.
• Communication & Follow-up:
• Draft and respond to emails professionally.
• Follow up with internal and external stakeholders to ensure timely responses and deliverables.
• Keep minutes of meetings and circulate action items.
• Administrative Support:
• Prepare presentations, reports, and other project-related documents as required.
• Assist in managing travel plans and other logistical needs.
• Maintain confidentiality and handle sensitive information with discretion.
• Design & Documentation (if applicable):
• Assist in reviewing design proposals and presentations.
• Use design software (AutoCAD, SketchUp) for basic edits or documentation support.

Required Qualifications & Skills:

• Bachelor’s degree in Architecture, Interior Design, or a related design discipline.
• 4–5 years of experience in a PA, coordination, or administrative support role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software is a plus.
• Ability to work independently, take initiative, and manage time effectively.

Preferred Attributes:

• Familiarity with design processes and architectural workflows.
• Proactive, reliable, and attentive to details.
• Ability to thrive in a fast-paced, creative environment.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Coordination: 4 years (Preferred)
• Personal assistant: 4 years (Preferred)

Work Location: In person