Office Coordinator

Position Office Coordinator

Qualification Any Graduate

Experience (No. of Yrs) 1-2 years

Location Lower Parel, Mumbai

Job Description:

The Office Coordinator plays a critical role in ensuring the smooth and efficient operation of our office. This position is responsible for a wide range of administrative, logistical, and organizational tasks that support both our internal team and our clients in the surveillance and office automation sectors. The ideal candidate will be a proactive, detail-oriented, and tech savvy individual with excellent communication and multitasking skills. They will be the central point of contact for office operations, managing everything from supply chain logistics to client inquiries and team coordination.

Key Responsibilities:

1. Administrative and Office Management:

• Maintain a clean, organized, and secure office environment.
• Oversee office supply inventory, placing orders and managing vendor relationships for supplies, equipment, and services.
• Coordinate internal meetings, including scheduling, preparing meeting materials, and recording minutes.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage and organize physical and digital filing systems.
  

2. Sales and Service Support:

• Act as the first point of contact for client inquiries, providing basic information about our surveillance and office automation products and services.
• Assist the sales team with preparing quotes, proposals, and presentations.
• Coordinate and schedule service appointments and installations for technical teams.
• Maintain and update client databases and service records.
• Follow up with clients to ensure satisfaction and address any administrative concerns.

3. Procurement and Logistics:

• Track and manage inventory levels for products and components.
• Coordinate with suppliers and logistics partners to ensure timely delivery of goods.
• Maintain accurate records of all purchases, invoices, and inventory.

4. Technology and Systems Management:

• Manage and maintain the company's internal software systems and databases.
• Assist in the setup and configuration of new office technology as needed.

Qualifications and Skills:

• Proven experience in an administrative or office coordination role.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a general comfort with new software and technologies.
• Ability to work independently and as part of a team.
• A proactive and problem-solving attitude.
• High level of attention to detail and accuracy.
• Knowledge of the surveillance or office automation industry is a significant advantage.
• Any Bachelor's degree is preferred.