Role & responsibilities Planning & Carryout Schedule Maintenance. Responding to Emergencies & Diagnosing Faults. Troubleshooting & Repair. Supervision & Coordination. Record Keeping & Reporting.
Ensure Key Responsibilities: Develop Social Media Graphics: Create visually appealing and engaging graphics for posts, stories, reels, and other social media formats. Brand Identity: Ensure designs maintain a consistent brand image across all social media platforms, adhering to brand guidelines and tone. Content Adaptation: Adapt designs for various social media platforms, considering size requirements, aspect ratios, and platform-specific features. Collaboration: Work with marketing and creative teams to develop and execute creative concepts, ensuring designs align with marketing strategies. Software Proficiency: Utilize graphic design software (e.g., Adobe Creative Suite) to create and edit visuals. Trend Awareness: Stay up-to-date with industry trends and best practices in social media design and graphic design. Content Strategy: Understand and contribute to the overall social media content strategy. Skills and Qualifications: Strong Portfolio: Demonstrate proficiency in graphic design through a portfolio of high-quality designs. Design Software: Proficient in Adobe Photoshop, Illustrator, and InDesign, or similar software. Social Media Knowledge: Understanding of social media platforms, trends, and best practices. Communication: Ability to effectively communicate design concepts and collaborate with teams. Creativity and Innovation: Ability to generate fresh ideas and develop innovative designs. Attention to Detail: Ability to ensure designs are visually consistent and meet quality standards. Adaptability: Ability to adapt designs for different platforms and formats. Additional Considerations: Content Planning: Assist with developing and executing social media content calendars. Analysis: Collaborate with social media analysts to analyze data and optimize content strategies. Email Marketing: Design graphics for email marketing campaigns. Website Design: Assist with website banners and other visual elements.
post-graduate levelRole & responsibilities Key Responsibilities: Program Management: Oversee all aspects of the sports program, including budgeting, facility management, and equipment. Leadership and Supervision: Supervise coaching staff, support staff, and student-athletes, providing guidance and leadership. Strategic Planning: Develop and implement strategic plans for the sports program, including goals, objectives, and initiatives. Compliance and Regulations: Ensure adherence to university policies, NCAA regulations, and other relevant guidelines. Student-Athlete Development: Mentor student-athletes, focusing on their academic progress, character development, and athletic achievements. Fundraising and Community Engagement: Organize fundraising events and engage with alumni, parents, and the local community to support the program. Communication and Public Relations: Maintain effective communication with students, coaches, staff, and the media. Facility Management: Ensure the maintenance and proper use of athletic facilities and equipment. Additional Responsibilities: Coordinating Events: Organize and manage sports events, including competitions, tournaments, and special events. Ensuring Fair Play: Promote fair play and sportsmanship among student-athletes. Promoting Sports: Cultivate excellence in sports and promote a spirit of healthy competition. Training and Development: Facilitate training and coaching for student-athletes, including skill development camps. Reporting and Analysis: Prepare reports on the performance and progress of the sports program. Preferred candidate profile Eligibility (A or B). A. i) A Ph.D. in Physical Education or Physical Education and Sports ,or Sports Science. Candidates from outside the university system, in addition, shall also possess at least 55% marks (or an equivalent grade in a point scale wherever the grading system is followed) at the Master's Degree level by the university concerned. ii) Eight years experience as University Assistant DPES/College DPES. iii) Evidence of organizing competitions and conducting coaching camps of at least two weeks duration. iv) Evidence of having produced good performance of teams/athletes for competitions like state/national/inter-university/combined university, etc. v) Passed the physical fitness test in accordance with these Regulations. OR B. An Olympic games/ world cup/World Championship medal winner who has a degree at least at the Post-Graduation Level.
Roles and Responsibilities Student Support: Answering student inquiries, providing information about academic policies, and assisting with registration or admissions processes. Record Keeping: Maintaining accurate and up-to-date student records, including attendance, grades, and personal information. Administrative Tasks: Typing, filing, photocopying, and organizing documents. Some may also manage budgets, reconcile accounts, or process payments. Communication: Communicating with students, parents, teachers, and other staff, ensuring effective communication and information flow. Event Support: Assisting with student events, orientation programs, and other school activities. General Office Duties: Operating office equipment, maintaining supplies, and ensuring a clean and organized workspace. Data Entry: Entering and updating information into school databases and software. Mail Management: Receiving, sorting, and distributing incoming mail. Skills and Qualifications: Communication Skills: Excellent verbal and written communication skills for interacting with students, staff, and visitors. Computer Skills: Proficiency in using computer software for word processing, data entry, and other office applications. Organization Skills: Ability to manage multiple tasks, prioritize work, and maintain accurate records. Problem-Solving Skills: Ability to handle student inquiries and resolve issues in a timely and efficient manner. Customer Service Skills: Ability to interact professionally with students, parents, and other stakeholders. Typing Speed and Accuracy: Ability to type accurately and efficiently.
Mit Adt University is looking for Full Stack Developer to join our dynamic team and embark on a rewarding career journey Developing front end website architecture. Designing user interactions on web pages. Developing back-end website applications. Ensuring responsiveness of applications. Working alongside graphic designers for web design features. Seeing through a project from conception to finished product. Designing and developing APIs. Meeting both technical and consumer needs. Minimum: 1-2 years of relevant full stack development experience. Technical Skills: PHP, HTML, CSS, WordPress, Laravel, GitLab, SQL, Java, bash scripting, React, Node
Role & responsibilities Design and Development: Designing, developing, and upgrading electrical components and machinery. Project Management: Leading design projects, coordinating schedules, and managing project budgets. Technical Oversight: Providing technical consultation, conducting research, and participating in ongoing learning. Supervision and Mentorship: Supervising other engineers, mentoring junior staff, and providing technical support. Documentation: Writing and reviewing electrical drawings, compiling reports, and preparing specifications. Quality Assurance: Conducting quality assurance, inspecting equipment, and performing diagnostics. Safety and Compliance: Conducting safety inspections, ensuring compliance with safety standards, and reporting safety breaches. Troubleshooting: Troubleshooting and resolving issues in electrical systems and components. Collaboration: Collaborating with other engineers, technicians, and stakeholders. Training: Training new hires and providing on-the-job training for professional development. Communication: Communicating effectively with team members, clients, and other stakeholders. Preferred candidate profile Key Qualifications and Skills: Technical Expertise: Electrical Engineering Fundamentals: Solid understanding of electrical engineering principles, practices, and relevant standards (NEC, NFPA, etc.). Design and Analysis: Experience with electrical system design, including schematics, simulations, and analysis, often involving CAD software (AutoCAD, etc.). Troubleshooting and Problem-Solving: Ability to diagnose and resolve complex electrical issues, often in industrial settings or specific equipment (e.g., PLCs, power distribution units, etc.). Specific Equipment/Systems: May include experience with power systems (UPS, generators, switchgear), control systems (PLCs, etc.), or other relevant technologies. Leadership and Communication: Project Management: Ability to manage electrical engineering projects from start to finish, including planning, execution, and documentation. Teamwork and Collaboration: Ability to work effectively with other engineers, technicians, and stakeholders. Communication Skills: Strong verbal and written communication skills to effectively convey technical information and collaborate with others. Experience and Education: Bachelor's Degree: A bachelor's degree in electrical engineering is typically required. Advanced Degree (Preferred): A master's degree or specialized certifications may be preferred in some cases. Relevant Experience: Extensive experience in electrical engineering, often with a focus on specific areas like power, controls, or design. Other Desirable Skills: Software Proficiency: Familiarity with relevant software, such as CAD tools, simulation software (MATLAB, etc.), and other relevant engineering tools. Problem Solving: Analytical and critical thinking skills to solve complex problems. Adaptability: Ability to adapt to changing project requirements and learn new technologies. Initiative: Proactive approach to identifying and resolving issues, and contributing to overall project success.
We are hiring faculty members for our College of Management in following specializations: International Business (IB) Port & Shipping Management (PSM) Hospital & Health Care Management (HHM) Digital Marketing (DM) Business Analytics (BA) Logistic & Supply Chain Management (L&SCM) Bachelor of Compute Applications & Master of Computer Applications (BCA & MCA) Educational Qualifications for Assistant Professor 1. Masters degree in the relevant subject with at least 60% marks from a recognized university. 2. UGC NET/State SET qualification or Ph.D. in the relevant discipline. 3. Desirable: Teaching experience and research publications in peer-reviewed journals.
Full Stack Developer Role & Responsibilities: Technical Skills: 1. Manage and maintain the universitys official website, ensuring consistent functionality and performance. 2. Develop and design landing pages based on university requirements and marketing strategies. 3. Work on PHP, Laravel, and WordPress projects, customizing and developing solutions aligned with the university's needs. 4. Utilize server-side knowledge to manage operations, optimize performance, and ensure security. 5. Apply UI/UX principles to create user-friendly, responsive, and visually appealing interfaces. 6. Experience with MySQL or similar enterprise databases, including policy lifecycle management in database administration. 7. Familiarity with DevOps practices and tools for continuous integration, deployment, and strong technical involvement. 8. Unit Testing and fixing bugs or other issues. 9. Basic Server-Side Knowledge. 10. Social Media Campaigning Knowledge. 11. Basic SEO Optimization Knowledge Likewise Google Analytics Reports etc. Technical Skills UI/UX Designer: 1. Figma (Wireframes, Prototypes, Auto Layout) 2. Responsive Web Design (Desktop, Mobile) 3. Design Systems & Components 4. User Flow & Journey Mapping 5. Basic HTML/CSS understanding 6. Typography, Color Theory, Visual Hierarchy 7. Collaboration with Developers 8. Feedback Handling & Iteration 9. Tools: Figma, Adobe XD (optional), Canva (optional) 10. Good Communication & Time Management Personal Skills: 1. Excellent communication skills, with the ability to collaborate effectively with both technical and non-technical stakeholders. 2. Demonstrated ability to take initiative and independently drive projects to completion. 3. Excellent problem-solving skills, with a proactive approach to identifying and addressing potential challenges. 4. A strong sense of ownership of work. 5. A proactive approach (highly prioritized). 6. Willingness to learn new technologies. 7. Responsibility for maintaining good relationships with other team members. 8. Understanding hierarchical procedures as the foundation of any organization. Experience Requirements: 1. Minimum: 1-3 years of relevant full stack development experience. 2. Minimum: 0-2 years of relevant UI/UX Designer experience. Technical Skills (Full-Stack): PHP, HTML, CSS, WordPress, Laravel, GitLab, Git-hub, JavaScript, SQL, MongoDB, Java, bash scripting, React.js, Node.js, Express, Technical Skills (UI/UX): Figma, Prototypes, Designs. Facilities - 1. Paid Sports Club [Gym, Swimming] 2. Paid Transport Facility 3. Paid Child Care Facility 4. Paid Mess Service 5. Paid Health Insurance Facility 6. Spiritual Environment 7. Paid Faculty Development Program We invite you to apply and join the dynamic team at the Website Department, MIT-ADT University.
Roles and Responsibilities Perform routine maintenance tasks on air conditioning systems, including cleaning filters and checking refrigerant levels. Troubleshoot issues with split AC units, identifying problems and implementing solutions to minimize downtime. Conduct repairs and replacements of various components within HVAC systems, such as motors and fans. Ensure all work is completed efficiently and effectively, adhering to safety protocols at all times. Collaborate with other technicians to resolve complex technical issues. Desired Candidate Profile 1-3 years of experience in AC installation, repair, or maintenance. Diploma holder in relevant field (e.g., Electrical Engineering). Strong understanding of HVAC principles and practices. Proficiency in working with AC Motors, Ac, Air Conditioning, Heat Ventilation, Heat Ventilation Air Conditioning (HVAC), HVAC system design.
Roles and Responsibilities Manage purchase operations, including procurement planning, vendor development, and price negotiation. Develop new vendors and manage existing ones to ensure timely delivery of raw materials at competitive prices. Conduct market research to identify potential suppliers and negotiate contracts for best deals. Oversee purchase vendor development activities to improve relationships with suppliers. Ensure compliance with company policies and procedures related to purchasing. Desired Candidate Profile 7-12 years of experience in purchase management or a related field (FMCG industry preferred). MBA/PGDM degree from a reputed institution (any specialization). Strong skills in New Vendor Development, Price Negotiation, Vendor Negotiation, Raw Material Procurement, Purchase Planning & Management.
Roles and Responsibilities Install, maintain, repair, and test lifts (elevators) to ensure smooth operation. Conduct routine maintenance tasks such as oil level checks, greasing, and cleaning to prevent breakdowns. Troubleshoot issues with lift systems and identify solutions to resolve problems efficiently. Collaborate with other technicians and supervisors to complete projects on time and within budget. Ensure compliance with safety regulations and industry standards during all lift-related activities. Desired Candidate Profile 1-2 years of experience in elevator installation, maintenance, or repair. Diploma in Electrical or Engineering from a recognized institution. Strong knowledge of electrical principles and practices related to elevator systems. Ability to work at heights and in confined spaces safely.
UI/UX Designer & Responsibilities: Technical Skills: 1. Manage and maintain the universitys official website, ensuring consistent functionality and performance. 2. Develop and design landing pages based on university requirements and marketing strategies. 3. Work on PHP, Laravel, and WordPress projects, customizing and developing solutions aligned with the university's needs. 4. Utilize server-side knowledge to manage operations, optimize performance, and ensure security. 5. Apply UI/UX principles to create user-friendly, responsive, and visually appealing interfaces. 6. Experience with MySQL or similar enterprise databases, including policy lifecycle management in database administration. 7. Familiarity with DevOps practices and tools for continuous integration, deployment, and strong technical involvement. 8. Unit Testing and fixing bugs or other issues. 9. Basic Server-Side Knowledge. 10. Social Media Campaigning Knowledge. 11. Basic SEO Optimization Knowledge Likewise Google Analytics Reports etc. Technical Skills UI/UX Designer: 1. Figma (Wireframes, Prototypes, Auto Layout) 2. Responsive Web Design (Desktop, Mobile) 3. Design Systems & Components 4. User Flow & Journey Mapping 5. Basic HTML/CSS understanding 6. Typography, Color Theory, Visual Hierarchy 7. Collaboration with Developers 8. Feedback Handling & Iteration 9. Tools: Figma, Adobe XD (optional), Canva (optional) 10. Good Communication & Time Management Personal Skills: 1. Excellent communication skills, with the ability to collaborate effectively with both technical and non-technical stakeholders. 2. Demonstrated ability to take initiative and independently drive projects to completion. 3. Excellent problem-solving skills, with a proactive approach to identifying and addressing potential challenges. 4. A strong sense of ownership of work. 5. A proactive approach (highly prioritized). 6. Willingness to learn new technologies. 7. Responsibility for maintaining good relationships with other team members. 8. Understanding hierarchical procedures as the foundation of any organization. Experience Requirements: 1. Minimum: 1-3 years of relevant full stack development experience. 2. Minimum: 0-2 years of relevant UI/UX Designer experience. Technical Skills (Full-Stack): PHP, HTML, CSS, WordPress, Laravel, GitLab, Git-hub, JavaScript, SQL, MongoDB, Java, bash scripting, React.js, Node.js, Express, Technical Skills (UI/UX): Figma, Prototypes, Designs. Facilities - 1. Paid Sports Club [Gym, Swimming] 2. Paid Transport Facility 3. Paid Child Care Facility 4. Paid Mess Service 5. Paid Health Insurance Facility 6. Spiritual Environment 7. Paid Faculty Development Program We invite you to apply and join the dynamic team at the Website Department, MIT-ADT University. Role: UI/UX Designer Industry Type: Education / Training Department: Engineering - Software & QA Employment Type: Full Time, Permanent Role Category: Software Development Education UG: B.Tech/B.E. in Computers PG: MCA in Computers Key Skills highlighted with are preferred key skills
Academic teaching at UG/PG level Programme and curriculum design and development, Academic Administration Examinations and evaluation, Training, consultancy and extension activity, Placements and industry connect, Student counselling, institutional admissions and administration, Quality assurance and academic research, Any other work assigned by higher authority.
Roles and Responsibilities Supervising and Managing: Overseeing the day-to-day operations of the hostel, including student conduct, facilities management, and staff supervision. Ensuring Safety and Security: Implementing and enforcing security measures, monitoring the premises, and responding to emergencies. Managing Student Life: Addressing student concerns, resolving conflicts, organizing social and recreational activities, and promoting a positive and inclusive community. Administrative Duties: Maintaining records, managing budgets, coordinating with other departments, and handling correspondence. Promoting Well-being: Ensuring the physical and mental well-being of students by promoting healthy living habits and providing support when needed. Desired Candidate Profile Prior Hostel or Residential Management: Experience in managing student housing, residential facilities, or similar environments is highly desirable. Leadership and Interpersonal Skills: Demonstrated ability to lead, motivate, and manage a diverse group of students and staff. Conflict Resolution: Proven ability to address conflicts effectively and mediate disputes among residents. Organizational and Administrative Skills: Experience in record-keeping, budgeting, and coordinating with various stakeholders. Communication Skills: Excellent written and verbal communication skills are essential for interacting with students, parents, and other staff. 5-10 years of experience as a Hostel Warden or similar role. Excellent leadership skills with the ability to manage teams effectively. Strong conflict resolution skills with empathy towards students' needs. Proficiency in administrative skills such as record-keeping and reporting. Ability to work independently with minimal supervision.
Job Overview. This role involves managing student admissions and guiding prospective students in making informed choices about their education . Qualifications And Skills. Experience as an admission counselor, adept in guiding and assisting prospective students through the application process. Proven experience as an education counselor, with the ability to provide valuable insights into educational options based on student needs and aspirations. Ability to work collaboratively with a team of educators and administrative staff to streamline the student onboarding process and enhance enrolment numbers. Proficiency in using computer applications to keep records and data pertinent to student admissions and ensure all information is up-to-date and accurate. Excellent organizational skills to manage multiple tasks efficiently and ensure prompt processing of student applications and queries. Dynamic public speaking skills to conduct engaging presentations and workshops to attract potential students and parents. Capability to offer personalized counseling sessions to students and parents, addressing concerns and providing tailored advice for educational success. Roles And Responsibilities Facilitate the student admission process by providing comprehensive information and personalized counseling to prospective students and their families. Conduct campus tours and informational sessions to showcase the University's facilities and educational offerings to potential enrollees. Collaborate with academic staff to understand specific curriculum requirements and advise students accordingly on course selection and career paths. Organize and participate in educational fairs, open house events, and other promotional activities to boost school visibility and enrollment. Maintain accurate records of student interactions and progress to ensure seamless follow-up and nurturing of enrollees. Work closely with the admissions team to meet enrollment targets and contribute to the school's strategic goals concerning student recruitment. Develop and maintain a network of relationships with schools, community groups, and educational partners to widen the pool of prospective students. Address any queries or concerns from parents and students promptly and professionally to enhance satisfaction and trust in the school's admission process.
MIT ADT University is looking for Dean for its MIT School of Fine Arts & Applied Arts. MIT School of Fine Arts & Applied Arts, aims at providing the highest standard of Art & Design education so that students gain a strong foundation in the artistic tradition via both established & New media, thus enriching their capacity for communication & expression as a whole. Our vision is to help students think, research, & communicate clearly, equipping them with intellectual skills & academic abilities to develop a stimulating & rewarding career. It offers an incredible array of academic programs; a diverse, committed, & accessible faculty; sophisticated facilities; & an unusual emphasis on experiential learning and project-based learning. Qualifications: As per UGC norms. Experience: 20-25 years relevant experience, minimum 5 years experience of heading the School.
MIT ADT University, Pune Position: Purchase Manager Department: Central Purchase Department Experience - 10 - 12 Years (Managerial only) Location: MIT ADT University, Rajbaugh, Loni Kalbhor, Pune, Maharashtra - 412201 Position Summary We are seeking a highly experienced and detail-oriented Purchase Manager to lead and manage all procurement activities under the Central Purchase Department (CPD). The role involves sourcing goods, materials, and services across multiple categories ( Construction, Electrical and Electronics, Plumbing, IT, lab equipment, furniture, services, stationery, housekeeping, many more,etc.), vendor management, cost optimization, tendering, and compliance with statutory and university policies. The Purchase Manager will be responsible for aligning procurement activities with university-wide goals, supporting both academic and administrative needs, and ensuring timely availability of materials/services for smooth university operations. Key Responsibilities 1. Procurement Strategy & Planning Develop, implement, and continuously improve procurement strategies and SOPs. Forecast annual and project-specific procurement requirements in collaboration with departments. Standardize vendor empanelment, RFQ, and tender processes. Implement category-wise procurement strategy (IT, Lab, Construction, Electrical, Electronics, Plumbing, Stationary Furniture, Infrastructure, Consumables many more). Identify cost-saving opportunities and streamline approval workflows. 2. Vendor & Supplier Management Empanel and manage vendors, contractors, and service providers with a transparent evaluation process. Negotiate pricing, payment terms, warranties, and delivery timelines for optimal outcomes. Conduct supplier audits and performance reviews (quality, delivery, after-sales support). Maintain a vendor database with performance ratings and compliance documents. 3. Purchasing & Order Management Review purchase requisitions and convert them into POs after necessary approvals. Ensure adherence to university procurement policy, budget allocation, and approval matrix. Monitor order status from initiation to final delivery; ensure no delays in mission-critical purchases. Coordinate with stores/warehouse for inwarding, GRN (Goods Receipt Note), and verification. Resolve discrepancies in invoices, deliveries, and quality complaints in coordination with vendors. 4. Tendering & Compliance Manage tendering process for high-value purchases (RFP/RFQ/EOI). Ensure compliance with Government/UGC procurement norms where applicable. Maintain proper documentation (comparative statements, approval notes, audit trails). Prepare for internal/external audits and respond to audit queries related to procurement. 5 . Inventory & Budget Management Work closely with Finance and Stores to ensure optimum inventory levels. Monitor consumption trends to avoid overstocking or stockouts. Provide monthly MIS reports on purchase commitments, cost savings, and budget utilization. 6. Stakeholder Collaboration Coordinate with Heads of Departments, Project Managers, and Finance for purchase planning. Act as a single point of contact between internal stakeholders and vendors. Conduct regular review meetings to assess procurement performance and upcoming needs. 7. Process Automation & ERP Ensure all purchases are routed through ERP/procurement software for transparency. Collaborate with IT/ERP teams to enhance purchase workflows and approval systems. Required Qualifications & Experience Education: Bachelors degree in Business Administration, Commerce, Supply Chain Management, or related field. BE (Civil - Mechanical - Electronics - CS) + Masters degree (MBA in SCM/Operations/Business Mgmt./Finance) or professional certification (CIPS, ISM, or similar) preferred. Experience: 10-12 years ( in Managerial position ) in procurement/supply chain, preferably in a large educational institute, PSU, or corporate with multi-category purchases. Experience in public procurement norms, tendering process, e-procurement portals is desirable. Proven track record in cost optimization, vendor development, and strategic sourcing. Skills & Competencies Strong negotiation, vendor management, and contract drafting skills. Excellent knowledge of GST, TDS, and purchase-related compliances. Proficiency in ERP/procurement systems (TcS IoN). Strong analytical, budgeting, and reporting skills. High integrity, professionalism, and ability to work under pressure. Good leadership and team management capabilities. MIS Reporting, maintaining balance sheets, clearance of bills, advanced settlements, etc. Proactiveness - The Purchase Manager needs to be proactive, capable of effectively distributing work within the team, and should work with discipline while being a visionary leader. The Purchase Manager must also understand that their work represents the ability and credibility of the entire department.
Key Responsibilities: • Supervise daily cafeteria operations including food preparation, service, and cleanliness. • Ensure compliance with hygiene, health, and safety regulations. • Monitor food quality, stock, and inventory management. • Manage cafeteria staff, schedules, and training. • Maintain cost control, billing, and vendor coordination. • Deliver a customer-friendly and efficient cafeteria experience. Qualifications & Certifications: • High School Diploma/GED (minimum requirement). • Valid Food Handlers License (mandatory). • Bachelors degree in food service management / hospitality management / business management (preferred). • Prior experience in food service/cafeteria management will be an added advantage. Skills Required: • Strong leadership and team management. • Excellent communication and interpersonal skills. • Knowledge of food safety, hygiene, and quality standards. • Problem-solving and multitasking abilities.
We are looking for Faculty to teach English subject to our Maharashtra Academy of Naval Education and Training ( MANET ) students. Qualifications : MA English or equivalent with NET/SET. Teaching experience of 3-4 years to UG/PG students. Excellent command over the language. Should have good interpersonal skills. NET/SET or Ph.D. is mandatory requirement.
Job description - Event Executive / Coordinator MIT ADT University, Pune Position: Event Executive / Coordinator Department: Event Management Experience: 2-4 years Reporting to: Event Manager Location: MIT ADT University, Rajbaugh, Loni Kalbhor, Pune, Maharashtra - 412201 Position Summary MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives/Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University's standards. Key Responsibilities 1. Operational Planning and Logistics Execution Assist the Event Manager/Lead in creating and maintaining detailed event checklists, timelines, and floor plans. Manage the procurement and tracking of all logistical requirements, including furniture setup, seating arrangements, signage placement, utilities (power, water), and waste management. Coordinate internal bookings of university spaces (halls, classrooms, grounds) and manage the logistical needs of various campus departments involved in the event. Organize and track inventory of all event-related assets (e.g., banners, registration kits, merchandise, AV equipment). 2. Vendor Management and Follow-Up Serve as the primary point of contact for routine follow-up with approved vendors (catering, printing, transportation, sound/lights, decor). Assist the Event Manager/Lead in collecting quotations, comparing bids, and preparing documentation for vendor contracts. Ensure vendors adhere strictly to the agreed-upon contract terms, delivery schedules, and quality standards. Coordinate vendor access to the venue, supervise setup and dismantling, and confirm final delivery/service completion. Assist in collecting and verifying vendor invoices for payment processing. 3. Event Coordination and On-Site Support Provide high-level administrative support to the Event Manager/Lead, including scheduling meetings, preparing presentations, and compiling reports. Manage the event registration process, including setting up online/offline registration systems, coordinating badge printing, and managing the on-site registration desk. Oversee the coordination and management of student volunteers, including scheduling, training, and supervision on event days. Act as a runner or ground supervisor during events, swiftly addressing minor issues, directing guests, and coordinating between different operational zones. Assist with guest hospitality, including managing accommodation, travel arrangements, and local transportation for VIPs and speakers. 4. Post-Event Duties Assist with the efficient breakdown and cleanup of event venues, ensuring the campus space is returned to its original condition promptly. Gather feedback forms, compile attendance data, and assist in preparing the initial draft of the post-event logistical report. Organize and reconcile all event materials, inventory, and documentation (e.g., photographs, videos, press clippings). 5. Branding and Communication Support Assist the Communications Department with the distribution of promotional materials on campus and through other designated channels. Ensure all temporary branding elements (banners, signage, backdrops) are correctly displayed as per brand guidelines. Required Skills and Qualifications Education: Bachelor's degree in any discipline; a degree/diploma in Event Management or Hospitality is preferable. Experience: 2-4 years of experience in event coordination, or a related administrative role, preferably in a dynamic educational or corporate setting. Skills: Strong focus on operational execution, follow-through, and attention to detail. Excellent time management, multi-tasking, and organizational abilities. Proficiency in Microsoft Office (Word, Excel) for managing lists, budgets, and documentation. Effective communication and interpersonal skills, essential for vendor and internal stakeholder coordination. Proven ability to work effectively under pressure and troubleshoot minor issues independently. High degree of professionalism, reliability, and enthusiasm. Willingness to work flexible hours, including weekends and public holidays, especially leading up to and during major events.
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