The responsibilities of this role include conducting independent research, following up and resolving purchase order, invoices, and receiving discrepancies and matching issues. You will interface regularly with business partners, including purchasing, requisitioners, and vendors to resolve invoice discrepancies. Additionally, you will reconcile vendors accounts to statement as necessary, including complex vendor activity and goods receipt/invoice receipt discrepancies. Processing vendor debits based on supporting documentation and clearing within vendor accounts as needed is also a key responsibility. Reviewing and auditing employee expense reports to ensure compliance with company Travel & Expense Policy is another important aspect of the role. Maintaining an efficient filing system and performing other duties, special projects, supporting the team, and Management with ad hoc requests are also part of the job. To be successful in this role, you should have 1-3 years of experience in AP function and a Bachelor's degree in accounting or equivalent. Experience working in a US company or multinational environment is preferred. Familiarity with Oracle, SAP, or other ERP system is also preferred. Experience with Coupa, Concur, or other spend management tool and travel & entertainment software is an added advantage. Fluency in English, both verbal and written, along with excellent communication skills is required. Problem-solving skills, basic accounting principles knowledge, documentation skills, and research & resolution skills are essential. A pro-active, hands-on mentality, motivation, and team player attitude are valued qualities. Proficiency in Microsoft Excel, Microsoft Office, and similar software tools is necessary. This role requires a high degree of accuracy, attention to detail, and quick learning ability. Demonstrating a strong desire to learn, assume ownership, and take responsibility are key attributes for success in this role.,
Job Summary: The Office Admin plays a crucial role in supporting the human resources, sales, office operations and Finance department in our Bengaluru, India office. The role manages administrative tasks related to employee recruitment, onboarding, benefits administration, office hygiene, security and compliance, sales support and other tasks as per business requirements. The role supports HR, Sales & Finance management on various office projects as needed. Duties & Responsibilities: Provide HR assistance with the following recruitment and onboarding activities: Arranging and coordinating candidates’ interviews for open positions in India. Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items. Maintaining employee records for insurance, printing and preparing business cards Manage attendance and leave system for India team. Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed. Assists with travels, Visa for India employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company etc Invoice processing for office vendors, ensuring that all items are invoiced and paid on time Assists with preparation of company meetings & events Manage contract and renewals with various office vendors, including office lease. Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock. Maintain office first aid. Manage office security staff and housekeeping teams. Ensuring Insurance and Worker's comp documents are up to date, by working with HR. Prepare regular reports for senior management on employee-related administrative tasks and office operations. Help the sales team in organizing of medical events such as conferences, CME’s, RTM’s and the likes. This would involve hotel bookings, air bookings, ground transportation etc. Maintain commonly used documents which will be used for quotes in Govt tenders etc Help the sales team in creating quotes on existing formats which will be used by the sales team to send to Hospital and other medical institutions. Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo Minimum Qualifications: Minimum Qualifications: One to five years of prior experience, as an Office administrator/Receptionist. Attention to details is a must-have for this role Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint); Experience in calendar management across time zones. Managed employee data, travel bookings and documentation. Coordinated and Led office events and employee relation activities. Must have excellent communication skills. Must be a Team player with the ability to work in a complex organization. Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time Shifting project priorities and have the ability to multi-task. Must have a Positive attitude and sense of prioritizing work as per deadlines Must be a self-starter and be able to work independently. Preferred Qualifications: Experience with Coupa/Invoice Processing system Education: Any degree/diploma from a recognized university is required. Physical requirements/Work Environment This position primarily works in an office environment. It requires long stretches of sitting, and infrequent standing and walking. Heavy daily use of a computer and other computing and digital devices is required. May stand for extended periods when walking in the facilities. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. Masimo is proud to be an EOE/, M/F/D/V, and we are committed to Diversity at the corporate level.
Job Description Job Description : In this position you will be responsible of Accounts Payable tasks for several international entities of Masimo. You will also be requested to assist the Sr team members in various tasks. Responsibilities Perform full cycle payables processing for assigned vendors including coding and routing invoices for approval. Match invoices to purchase orders and receivers (2-way or 3-way match) using automated Accounts Payable system. Conduct independent research, follow-up and resolution of purchase order, invoices, and receiving discrepancies and matching issues. Interface regularly with business partners, including purchasing, requisitioners and vendors to resolve invoice discrepancies. Reconcile vendors accounts to statement as necessary, including complex vendor activity and goods receipt/invoice receipt discrepancies. Process vendor debits based on supporting documentation and clear within vendor accounts as needed. Review and audit of employee expense reports ensuring compliance with company Travel & Expense Policy Maintain an efficient filing system. Perform other duties, special projects, support the team and Management with ad hoc requests. Education, Experience And Skill Requirements 1-3 years experience in AP function. Bachelors degree in accounting or equivalent. Experience working in a US company or multinational environment is preferred. Experience in Oracle, SAP or other ERP system is preferred. Experience with Coupa, Concur or other spend management tool and travel & entertainment software is preferred. Fluent in English, both verbal and written, and excellent communication skills Problem solving skills, basic accounting principles knowledge, documentation skills, and research & resolution skills. Pro-active, hands-on mentality, motivated, team player. Proficient to Microsoft Excel and Microsoft Office and similar software tools. Must have high degree of accuracy, detail-oriented and quick learner. Demonstrate a strong desire to learn and assume ownership and responsibility. Show more Show less
Job Description Job summary : The logistics specialist is responsible for ordering stock to keep sound levels in the warehouse, managing back orders and other stocks issue. Duties & Responsibilities Receiving of products and documentation as per the company procedure. Supervise the warehousing of various categories of products such as quarantine, released, rejected, returned or recalls. Supervise the arrangement of such products so that there is no possibility of mix-up. Implementation of Good Storage Practices. Monitoring and checking stock and dispatch. Maintaining all files related to stock and dispatch. Ensure storage at recommended environmental conditions, housekeeping, rodent, pests and vermin control procedures are complied. Perform the sampling and subsequent packing of samples as per the relevant procedure wherever applicable. Traceability of distributed products on each batch wise. Ensure during distribution process ‘First Expiry First Out’ policy is followed. Investigation of complaints as per the relevant procedure. Supervise the handling / destruction of expired, rejected products and maintain records. Any other work assigned by the reporting or/and controlling officer in the company Attendance should be maintained of competent/pharmacist person All the invoices must be signed by the competent person Check pricing corresponds to contracts or quotes Shipping Sales Orders Pick, pack and ship customer orders, confirming correct pricing and delivery details Liaise with couriers for on-time deliveries and shipments Check and sign off on Carriers invoices Minimum Qualifications Minimum & Preferred Qualifications and Experience: The candidate must have at least one-year experience from a medical device company, which holds a medical device wholesale drug license. Inventory management experience Experience interacting with external customers as well as internal departments Great organization skills Preferred Qualifications Experience with ERP preferred Education Bachelor Degree preferred Physical requirements/Work Environment This position primarily works outside of a traditional office environment, making frequent customer contact on a daily basis. It requires frequent sitting, standing, walking and lifting (must be able to lift a minimum of 50 pounds). Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Must be able to travel extensively (both domestically and locally), so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. Must have a valid Driver’s license with a driving record that meets company’s insurance requirements. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.
Job Description Job summary : The logistics specialist is responsible for ordering stock to keep sound levels in the warehouse, managing back orders and other stocks issue. Duties & Responsibilities Receiving of products and documentation as per the company procedure. Supervise the warehousing of various categories of products such as quarantine, released, rejected, returned or recalls. Supervise the arrangement of such products so that there is no possibility of mix-up. Implementation of Good Storage Practices. Monitoring and checking stock and dispatch. Maintaining all files related to stock and dispatch. Ensure storage at recommended environmental conditions, housekeeping, rodent, pests and vermin control procedures are complied. Perform the sampling and subsequent packing of samples as per the relevant procedure wherever applicable. Traceability of distributed products on each batch wise. Ensure during distribution process First Expiry First Out policy is followed. Investigation of complaints as per the relevant procedure. Supervise the handling / destruction of expired, rejected products and maintain records. Any other work assigned by the reporting or/and controlling officer in the company Attendance should be maintained of competent/pharmacist person All the invoices must be signed by the competent person Check pricing corresponds to contracts or quotes Shipping Sales Orders Pick, pack and ship customer orders, confirming correct pricing and delivery details Liaise with couriers for on-time deliveries and shipments Check and sign off on Carriers invoices Minimum Qualifications Minimum & Preferred Qualifications and Experience: The candidate must have at least one-year experience from a medical device company, which holds a medical device wholesale drug license. Inventory management experience Experience interacting with external customers as well as internal departments Great organization skills Preferred Qualifications Experience with ERP preferred Education Bachelor Degree preferred Physical requirements/Work Environment This position primarily works outside of a traditional office environment, making frequent customer contact on a daily basis. It requires frequent sitting, standing, walking and lifting (must be able to lift a minimum of 50 pounds). Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Must be able to travel extensively (both domestically and locally), so the ability to operate a motor vehicle and maintain a valid Drivers license is required. Must have a valid Drivers license with a driving record that meets companys insurance requirements. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. Show more Show less
Job Summary JOB DESCRIPTION The Office & HR Admin plays a crucial role in supporting the human resources, sales, office operations and Finance department in our Bengaluru, India office. The role manages administrative tasks related to employee recruitment, onboarding, benefits administration, office hygiene, security and compliance, sales support and other tasks as per business requirements. The role supports HR, Sales & Finance management on various office projects as needed. Duties & Responsibilities Provide HR assistance with the following recruitment and onboarding activities: Arranging and coordinating candidates’ interviews for open positions in India. Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items. Maintaining employee records for insurance, printing and preparing business cards Manage attendance and leave system for India team. Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed. Assists with travels, Visa for India employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company etc Invoice processing for office vendors, ensuring that all items are invoiced and paid on time Assists with preparation of company meetings & events Manage contract and renewals with various office vendors, including office lease. Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock. Maintain office first aid. Manage office security staff and housekeeping teams. Ensuring Insurance and Worker's comp documents are up to date, by working with HR. Prepare regular reports for senior management on employee-related administrative tasks and office operations. Help the sales team in organizing of medical events such as conferences, CME’s, RTM’s and the likes. This would involve hotel bookings, air bookings, ground transportation etc. Maintain commonly used documents which will be used for quotes in Govt tenders etc Help the sales team in creating quotes on existing formats which will be used by the sales team to send to Hospital and other medical institutions. Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo Minimum Qualifications Minimum Qualifications: One to five years of prior experience, as an Office administrator/Receptionist. Attention to details is a must-have for this role Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint); Experience in calendar management across time zones. Managed employee data, travel bookings and documentation. Coordinated and Led office events and employee relation activities. Must have excellent communication skills. Must be a Team player with the ability to work in a complex organization. Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time Shifting project priorities and have the ability to multi-task. Must have a Positive attitude and sense of prioritizing work as per deadlines Must be a self-starter and be able to work independently. Preferred Qualifications Experience with Coupa/Invoice Processing system Education Any degree/diploma from a recognized university is required. Physical requirements/Work Environment This position primarily works in an office environment. It requires long stretches of sitting, and infrequent standing and walking. Heavy daily use of a computer and other computing and digital devices is required. May stand for extended periods when walking in the facilities. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. Masimo is proud to be an EOE/, M/F/D/V, and we are committed to Diversity at the corporate level.
Job Summary JOB DESCRIPTION The Office & HR Admin plays a crucial role in supporting the human resources, sales, office operations and Finance department in our Bengaluru, India office. The role manages administrative tasks related to employee recruitment, onboarding, benefits administration, office hygiene, security and compliance, sales support and other tasks as per business requirements. The role supports HR, Sales & Finance management on various office projects as needed. Duties & Responsibilities Provide HR assistance with the following recruitment and onboarding activities: Arranging and coordinating candidates interviews for open positions in India. Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items. Maintaining employee records for insurance, printing and preparing business cards Manage attendance and leave system for India team. Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed. Assists with travels, Visa for India employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company etc Invoice processing for office vendors, ensuring that all items are invoiced and paid on time Assists with preparation of company meetings & events Manage contract and renewals with various office vendors, including office lease. Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock. Maintain office first aid. Manage office security staff and housekeeping teams. Ensuring Insurance and Worker&aposs comp documents are up to date, by working with HR. Prepare regular reports for senior management on employee-related administrative tasks and office operations. Help the sales team in organizing of medical events such as conferences, CMEs, RTMs and the likes. This would involve hotel bookings, air bookings, ground transportation etc. Maintain commonly used documents which will be used for quotes in Govt tenders etc Help the sales team in creating quotes on existing formats which will be used by the sales team to send to Hospital and other medical institutions. Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo Minimum Qualifications Minimum Qualifications: One to five years of prior experience, as an Office administrator/Receptionist. Attention to details is a must-have for this role Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint); Experience in calendar management across time zones. Managed employee data, travel bookings and documentation. Coordinated and Led office events and employee relation activities. Must have excellent communication skills. Must be a Team player with the ability to work in a complex organization. Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time Shifting project priorities and have the ability to multi-task. Must have a Positive attitude and sense of prioritizing work as per deadlines Must be a self-starter and be able to work independently. Preferred Qualifications Experience with Coupa/Invoice Processing system Education Any degree/diploma from a recognized university is required. Physical requirements/Work Environment This position primarily works in an office environment. It requires long stretches of sitting, and infrequent standing and walking. Heavy daily use of a computer and other computing and digital devices is required. May stand for extended periods when walking in the facilities. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described. Masimo is proud to be an EOE/, M/F/D/V, and we are committed to Diversity at the corporate level. Show more Show less
The ERP Business Systems Analyst (BSA) will be responsible for delivering and supporting Oracle E-Business Suite and related application lifecycle projects for Finance Operations. This includes areas such as Intercompany and AGIS, GL, AR, AP, FA, and reporting functions. The Oracle E-Business Suite (EBS) utilized covers Operations, Manufacturing, and Finance functionalities. Your primary function will be to support finance BSA for any production support requests, including issue resolutions and enhancements. Additionally, you will analyze and document business practices for finance and operations, implementing process improvements aligning with best practices and solution design under the guidance of the senior BSA. You will also assist the local shared service center in India and participate in various phases of new ERP initiatives. Key Responsibilities: - Partner with end users to understand business functions and processes, developing, configuring, and testing software solutions for finance functions. - Assist in leading workshops and Oracle project rollouts to enhance business operations and address new requirements. - Collaborate with the senior BSA to gather, analyze, and document functional/technical requirements for new projects and enhancements. - Create and execute test plans, perform system testing activities, and provide training to technical and non-technical users. - Resolve production system issues, conduct research, and escalate problems when necessary. - Document system configurations and test protocols to ensure quality compliance validation. Minimum Qualifications: - 5+ years of experience supporting Enterprise Applications in an IT/IS Department on Oracle EBS on Premise (R11, R12) or hands-on experience with Oracle EBS implementation. - In-depth knowledge of Oracle EBS version 12.x in Finance areas. - Proficiency in creating business process models and implementing/supporting enterprise software. - Strong SQL querying skills for data manipulation in Oracle EBS. - Understanding of the software development life cycle and ability to work collaboratively in a team. - Exceptional problem-solving skills, communication abilities, and proficiency with MS Office applications. Education: - Bachelors degree in a relevant technical or business field. Physical Requirements/Work Environment: - This position primarily operates in an office environment, requiring computer use and occasional standing, walking, and sitting. - International and local travel may be necessary, requiring a valid driver's license. - The physical demands of the job are essential functions, and reasonable accommodations may be made for individuals with disabilities. (Note: The above is a summarized job description based on the provided details.),
The role involves processing all credit card transactions handled by Customer Service, including applying manual credit memos and invoices with correct coding and proper authorization signatures. You will be responsible for responding to customer inquiries, providing invoice and credit memo copies upon request, and performing invoicing for both US and Canada companies. Additionally, you will assist in uploading PDF invoices using a third-party provider, compiling and posting credit and rebills, and supporting various other duties and special projects as needed. The ideal candidate should have a minimum of 5 years of experience in full-cycle accounts receivable and cash applications, along with proficiency in Oracle, SAP, or similar ERP systems. Strong communication skills, both written and verbal, are essential, as well as problem-solving abilities, basic knowledge of accounting principles, documentation skills, and research and resolution skills. Attention to detail, accuracy, and a quick learning ability are crucial for this role, along with proficiency in Microsoft Excel and Microsoft Office. A strong willingness to learn, take ownership, and demonstrate responsibility is highly valued. Preferred qualifications include knowledge of accounting procedures, GAAP, business principles, and standard operating practices, along with problem-solving and analytical skills. A degree in Accounting or an equivalent diploma from a recognized University or Educational Institution is required for this position.,
As a Credit and Accounts Receivable Specialist, your role involves processing all credit card transactions handled by Customer Service, applying manual credit memos and invoices with correct coding and authorized signatures, and responding to customer inquiries by providing requested invoice and credit memo copies. Additionally, you will handle invoicing for companies in the US and Canada, perform PDF invoice uploads using a third-party provider, and assist in compiling and posting credit and rebills. Your flexibility to take on other duties and special projects as needed is crucial in this role. Key Responsibilities: - Process credit card transactions from Customer Service - Apply manual credit memos and invoices with accurate coding and authorized signatures - Respond to customer inquiries and provide requested invoice and credit memo copies - Handle invoicing for US and Canada companies - Perform PDF invoice uploads using a third-party provider - Assist in compiling and posting credit and rebills Qualifications Required: - Minimum of 5 years experience in full cycle accounts receivable and cash applications - Proficiency in Oracle, SAP, or other ERP systems - Strong communication skills, both written and verbal - Problem-solving abilities, knowledge of basic accounting principles, documentation skills, and research capabilities - High level of accuracy, attention to detail, and quick learning aptitude - Proficiency in Microsoft Excel and Microsoft Office - Eagerness to learn, take ownership, and demonstrate responsibility Additionally, a preferred candidate would possess: - Knowledge of accounting procedures and GAAP - Understanding of business principles and standard operating practices - Strong problem-solving and analytical skills Education: - Any Degree in Accounting or equivalent Diploma in Accounting from a recognized University or Educational Institution,