Legal, Compliance & Secretarial Manager

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Role Overview

Legal, Compliance & Secretarial Manager

The role involves drafting and maintaining statutory records, assisting in Board and shareholder documentation, supporting contract and policy management, and coordinating audits, filings, and governance reviews.

Key Responsibilities

A. Legal Support

• Draft, review, and format standard agreements (NDAs, service agreements, addenda, MoUs, inter-company documents, and board resolutions).
• Maintain a repository of executed contracts, addenda, and client/vendor legal documents.
• Track contract expiries, renewals, and compliance obligations.
• Support preparation of legal responses, notices, and correspondence with external counsel or counterparties.
• Coordinate notarization, stamping, and registration of legal documents.
• Conduct basic legal research (Companies Act, FEMA, DPDP, RBI circulars, etc.) and prepare short briefs.

B. Compliance

• Maintain a compliance tracker covering company law, FEMA, RBI, SEZ/IFSC, MSME, DPDP, etc.
• Support periodic filings (MCA, RBI, DGFT, MSME, etc.) and maintain records of submission.
• Coordinate internal and statutory audits, collate compliance proofs, and respond to audit queries.
• Assist in implementing and monitoring internal policies.
• Track and update license/registration renewals.

C. Secretarial & Board Support

• Support the Company Secretary in organizing Board and Committee meetings, including drafting agendas, notices, and minutes.
• Maintain statutory registers, share certificates, and records as per the Companies Act, 2013.
• Prepare and file routine ROC forms (DIR-12, PAS-3, MGT-7, AOC-4, etc.) under supervision.
• Coordinate shareholder communications, dividend processing, and filing of resolutions.
• Assist in drafting annual reports, Board Notes, and internal approvals (circular resolutions, MRMs).

D. Documentation & Governance

• Maintain structured folders for legal, compliance, and statutory documents with version control.
• Support document digitization, e-sign, and record retention systems.
• Track approvals and maintain registers for contracts, related party transactions, and guarantees.

Qualifications & Experience

• Graduate in Law (LLB); Company Secretary qualification preferred.
• 35 years of experience in a corporate legal, compliance, or CS support role.
• Working knowledge of the Companies Act, FEMA, and corporate filings.
• Familiarity with drafting and formatting of agreements and board documents.
• Exposure to DPDP or data privacy compliance will be an added advantage.

Skills & Attributes

• Strong written and verbal communication skills.
• Excellent documentation, coordination, and follow-up abilities.
• Detail-oriented, organized, and able to manage multiple tasks.
• Proficient in MS Office, Google Workspace, and document management systems.
• High sense of integrity, confidentiality, and accountability.

Performance Indicators

• Accuracy and timeliness of filings and submissions.
• Quality and organization of legal and board documentation.
• Responsiveness to compliance deadlines.
• Internal stakeholder satisfaction and audit readiness.