Junior Project Coordinator (Remote - Online Role)

About Us:

Job Overview:

Key Responsibilities:

• Document Management & Compliance:

• Assist in preparing site documents such as OHS documents, Landlord contractor onboarding processes, SWMS (Safe Work Method Statements), and site inductions.
• Oversee the site sign-in and sign-out processes.

• Project Scheduling & Reporting:

• Help track project schedules and provide weekly updates on each project in the project management portal (using

  Insimplyfy

  ).

• Purchase Orders & Accounting Support:

• Process Purchase Orders, amend changes, and ensure records are up-to-date.
• Assist with accounts reconciliation.

• Procurement & Material Management:

• Support the project manager in procuring site-related materials and organizing access hire.
• Review drawings and specifications to perform take-offs using

  AutoCAD

  .

• Subcontractor & Supplier Coordination:

• Work with the Contract Administrator to draft Statements of Work (SOWs) and send out subcontractor agreements in a timely manner.

• Project Documentation & Communication:

• Assist with managing RFIs (Request for Information), reviewing shop drawings, and processing site instructions.
• Coordinate with subcontractors, suppliers, consultants, and trades remotely, ensuring that all variations, changes, and technical issues are documented and communicated to the project manager.

• Meeting Coordination & Follow-up:

• Prepare meeting notes, checklists, and follow-up on action items for clients, designers, subcontractors, suppliers, and consultants.

• Progress Tracking & Variations:

• Monitor and track project progress, variations, and key milestones remotely.
• Assist the project team with tracking variations, gathering supporting evidence, and updating variation registers.

• Site Visits & Learning:

• Attend virtual site meetings and gain insight into how a build comes together from start to finish.

• Estimating & Subcontractor Coordination:

• Assist the estimator with coordinating subcontractors and suppliers for pricing if required.

• Compliance & Certification:

• Collect and collate certificates, datasheets, and compliant subtrade documents for occupancy permits and certificates of final inspection.
• Submit these to the building surveyor before practical completion.

• Defects Management & Reporting:

• Assist the project manager/site supervisor with defects management, coordinating with subcontractors to complete and close out all defects.

• Submission & Application Support:

• Support the submission of applications to landlords or certifiers (e.g., building permit applications, service notifications).

What We're Looking For:

• Currently studying or recently completed a degree in construction management, project management, or a related discipline.
• Strong attention to detail and excellent time management skills.
• A willingness to learn and take initiative.
• Strong communication skills and a practical, hands-on mindset.
• Comfortable working both remotely and occasionally attending virtual site meetings.
• Interest in quality building outcomes and fitout delivery.
• Proficiency in Microsoft Office Suite (especially Excel and Project).
• Familiarity with

  Insimplyfy

  for project management and

  AutoCAD

  for drafting and reviewing drawings.

Why Join Us:

• Fully remote role, offering flexibility and work-life balance.
• Gain exposure to both site operations and back-office coordination.
• Work in a supportive environment with opportunities for growth and learning.
• Be part of a company focused on delivering high-quality projects.

If you are a motivated, detail-oriented individual looking to kick-start your career in construction project coordination and are comfortable working remotely, we would love to hear from you!