Department: Administration / Human Resources Location: Indore Reports To: HR Manager Job Summary: The Receptionist cum Recruiter serves as the face of the organization while also supporting the HR team in talent acquisition efforts. This hybrid role combines front office management responsibilities with basic recruitment coordination. The ideal candidate is confident, well-organized, people-friendly, and able to handle multitasking in a fast-paced, client-facing environment like an advertising and digital marketing agency. Key Responsibilities (KRAs): Front Desk & Administrative Responsibilities: Greet and welcome clients, visitors, and candidates with a professional and friendly demeanor. Manage the reception area to ensure it is tidy, presentable, and well-equipped. Handle incoming calls, emails, and messages and redirect them appropriately. Maintain visitor logs and manage appointments for internal meetings or client visits. Coordinate housekeeping, stationery supplies, and pantry support with vendors/staff. Manage daily courier dispatch and incoming deliveries. Provide administrative support to HR/Admin such as filing, mail handling, and documentation. Recruitment Support Responsibilities: Assist the HR Manager in end-to-end recruitment coordination. Post job openings on job portals, LinkedIn, and other platforms. Schedule and follow up on interviews with shortlisted candidates. Coordinate interview logistics—calls, video links, or in-person meetings. Maintain an up-to-date tracker of applicants and their interview status. Communicate with candidates professionally during pre- and post-interview stages. Support in documentation for new joiners and onboarding activities. Digital Tools and Records: Operate and update tools like Google Sheets, CRM/HRMS, or Excel for tracking visitors, interviews, and recruitment data. Handle intercom systems, office attendance software, and internal communication tools as needed. Required Qualifications and Skills: Graduate in any discipline (HR/Management preferred but not mandatory). Excellent verbal and written communication skills in English and Hindi. Good interpersonal skills with a professional appearance and attitude. Well-versed in MS Office (Word, Excel, Outlook) and Google Workspace. Strong multitasking and time-management skills. Preferred Experience: 1–3 years of experience in a receptionist or admin role. Exposure to recruitment support or coordination is highly desirable. Prior experience in an advertising agency, media company, or service industry is a plus. Working Conditions / Notes: Full-time, in-office role (10:00 AM – 7:00 PM, Monday to Saturday). Professional dress code and etiquette expected. Must be comfortable in a high-energy, deadline-driven, creative environment. Job Types: Full-time, Permanent, Fresher Pay: ₹10,000.00 - ₹15,000.00 per month Benefits: Cell phone reimbursement Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Language: English (Preferred) Work Location: In person Expected Start Date: 09/06/2025
