About us Established in 1962, Defence Bakery stands as a revered pillar of Delhi's culinary landscape, renowned for its rich heritage and steadfast dedication to quality. As one of the city's oldest bakery, Patisserie, and Confectionery establishments, we take pride in our simple yet authentic approach to business, which has propelled us to consistent growth over the years. In 2018, it successfully launched its sister brand “Alma Bakery and Cafe” with a deep-rooted commitment to delivering excellence in culinary delights to the discerning palates of Noida. We are deeply dedicated to fostering a sustainable community through our core values of innovation, a people-first approach, and excellent legacy products & services. For further details please visit us at www.defencebakery.in and www.almafoods.in for more details. As an MIS Executive at Defence Bakery , you will be accountable for enhancing and optimizing inventory performance through robust data management systems. This role plays a critical part in aligning data insights with the company’s broader mission of operational excellence and strategic growth in the food retail space. You will work closely with cross-functional teams to ensure accurate reporting, drive data-backed decisions, and support inventory accuracy across all retail and production points. Roles & Responsibilities Maintain Centralised Database- Create and regularly update a master database of all finished goods with details such as quantities, expiry dates, storage conditions, and approved suppliers. Organise finished goods data by Category-Systematically categorize ingredients (e.g., dry goods, dairy, perishables, baking supplies) to simplify tracking, storage, and procurement. Real-Time Inventory Tracking- Monitor inventory levels in real-time using digital tools to provide full visibility across teams and departments. Status-Based Inventory Alerts-Use status indicators such as “In Stock,” “Low Stock,” and “Out of Stock” to flag replenishment needs and avoid production delays. Batch and Usage Tracking-Track finished good usage per production batch to ensure accurate inventory deductions and compliance with food safety and traceability standards. Generate Inventory Reports- Produce scheduled and on-demand reports detailing usage patterns, wastage, stock aging, and performance metrics for internal reviews. Data-Driven Stock Optimisation-Analyse inventory trends to forecast demand, adjust order cycles, and minimize overstocking or wastage, improving cost control. Ensure Accountability and Record-Keeping- Maintain accurate logs of inventory transactions—including receipts, returns, internal transfers, and discards—for transparency and audits. Supplier Coordination-Proactively communicate with suppliers about stock status, delivery schedules, and order confirmations to maintain a smooth supply chain. Compliance with Standards & Protocols- Adhere to internal SOPs and food safety regulations in all inventory handling, ensuring hygienic, traceable, and compliant practices. Qualification: Any Graduate (preferably with a background in Commerce, Statistics, or related fields) Minimum 3+ years of hands-on experience in Data and MIS reporting within Food Retail or FMCG Retail Stores . Technical Skills Advanced Excel proficiency, including functions such as XLOOKUP, VLOOKUP, HLOOKUP . Expertise in Google Sheets for collaborative data management. Skilled in data sorting, validation, cleaning , and structuring large datasets. Proficient in preparing and automating inventory and sales reports . Strong understanding of inventory levels, stock replenishment cycles , and shrinkage management . Ability to analyze inventory and sales data to support replenishment decisions and reduce losses. Excellent analytical and problem-solving skills with the ability to identify trends, discrepancies, and actionable insights. Knowledge of industry trends, customer buying behavior, and competitor analysis to support strategic decisions. Strong time management and task prioritization abilities in a high-volume, fast-paced retail environment . Attention to detail, critical thinking, and proactive approach to data-driven decision-making. Competencies we're looking for? Embodying Our Mission and Values : Aligning actions and decisions with core principles demonstrates commitment to the company’s vision. Enabling Team Success : Supports, guides, and inspires others to reach their full potential and contribute to shared goals. Driving Results : Focuses on achieving measurable outcomes through determination, efficiency, and accountability. Leading with Integrity : Upholds ethical standards, fosters trust, and ensures transparency in all actions and decisions. What you'll get here? Chance to Work with a Legacy Brand Simplified Career Growth Plan Comprehensive Leave Policy Automated Process and System Sales Incentive Program This role is based at our Corporate Office in Shahpur Jat, Hauz Khas . As an MIS Executive , you will be responsible for enhancing and improving inventory performance by developing and maintaining a strong data management system. Your work will directly support Defence Bakery’s mission and business objectives , ensuring data-driven decisions that boost operational efficiency across the organization. Benefits Leave encashment Paid sick time Provident Fund Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month Benefits: Flexible schedule Food provided Leave encashment Paid sick time Paid time off Provident Fund Schedule: Day shift Work Location: In person Application Deadline: 30/05/2025 Expected Start Date: 10/06/2025
