Role & Responsibilities : EA to MD & Head Administration Technical Should have minimum experience of 7 + years Experience in EA to CEO Should be from Administration background Managerial Exceptional leadership and time, task, and resource management skills Strong problem solving, critical thinking, coaching, interpersonal and verbal and written communication skills Proficiency with computers, especially with MS Office and SAP Ability to plan for and keep track of multiple projects and deadlines Familiarity with budget planning and enforcement and customer service procedures Willingness to continue building skills through educational opportunities. Executive Assistant Act as the point of contact among executive, employees, clients, and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly, or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organise and maintain the office filing system Multitasking on different department necessities as per the Executive’s requirement. Head - Administration - Lead, guide and mentor administrative staff in their tasks and functions Integrate and coordinate functions of administrative, finance, sales, and marketing departments Develop innovative strategies to enhance performance of administrative staff Assess and evaluate existing methods and functions in administrative functions Ensure best corporate practices in implementing administrative activities Supervising the day-to-day operations of the administrative department and staff members Hiring, training, and evaluating employees and taking corrective action when necessary Developing, reviewing, and improving administrative systems, policies, and procedures Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained Working with the accounting and management teams to set budgets, monitor spending, and other expenses Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions Collecting, organising, and storing information using computers and filing systems Overseeing special projects and tracking progress towards company goals Building and expanding on skills by engaging in educational opportunities
