Job Description – HR & Administration Executive
Company: Virtual Street GroupDesignation: HR & Administration Executive
Department: Human Resources & Administration
Location: Noida, Uttar Pradesh
Employment Type: Full-time
Experience: 1–3 years
Role Overview :We are looking for a proactive and organised HR & Administration Executive to manage day-to-day HR operations and administrative activities. The role will involve supporting the employee lifecycle, maintaining employee records, coordinating recruitment and onboarding activities, assisting with attendance and leave management, and ensuring the smooth functioning of office administration. The ideal candidate should have good communication and coordination skills, attention to detail, and the ability to handle multiple responsibilities independently .
Key Responsibilities
1. HR Operations
- Maintain and update employee records, HR databases and personnel files.
- Manage employee documentation, including joining forms, appointment letters, employee declarations and other HR documents.
- Coordinate joining formalities, onboarding and induction of new employees.
- Track probation periods, confirmation dates, employee movements and exit formalities.
- Assist in preparing and issuing HR letters, certificates and employee-related communications.
- Maintain attendance, leave and employee information in the HRMS.
- Support the implementation and communication of HR policies and processes.
2. Recruitment Coordination
- Coordinate interview schedules between candidates and interview panels.
- Communicate with candidates regarding interview details, feedback and follow-ups.
- Maintain candidate databases and recruitment trackers.
- Support sourcing and screening activities whenever required.
- Coordinate pre-boarding documentation and background verification processes.
3. Employee Engagement & Support
- Act as a point of contact for routine employee queries and HR-related requests.
- Assist in organising employee engagement activities, celebrations and internal events.
- Coordinate employee communication and announcements.
- Support the HR team in conducting employee feedback activities and engagement initiatives.
4. Administration & Facility Management
- Manage day-to-day office administration and ensure smooth office operations.
- Coordinate office housekeeping, maintenance, pantry and other facility-related requirements.
- Maintain records of office assets, inventory, stationery and other administrative supplies.
- Coordinate with vendors and service providers for office-related requirements.
- Track administrative expenses, invoices and supporting documents.
- Ensure meeting rooms, office equipment and common areas are maintained properly.
- Coordinate visitor management, courier handling and other general office requirements.
5. Compliance & Documentation Support
- Maintain organised records of employee-related statutory and compliance documentation.
- Assist in maintaining registers, trackers and records required for HR audits and internal reviews.
- Coordinate with relevant teams or consultants for routine compliance-related documentation and follow-ups.
- Ensure employee and administrative records are maintained accurately and confidentially.
Required Skills & Qualifications
- Bachelor's degree in Human Resources, Business Administration or a related field.
- 1–3 years of experience in HR operations, administration or a similar role.
- Basic understanding of recruitment coordination, onboarding, attendance and employee documentation.
- Good working knowledge of MS Excel, Word and other office tools.
- Strong communication, coordination and follow-up skills.
- Good organisational skills and attention to detail.
- Ability to handle confidential information responsibly.
- Ability to manage multiple tasks and work independently.
Key Competencies
- Ownership and accountability
- Planning and time management
- Attention to detail
- Problem-solving ability
- Employee coordination and interpersonal skills
- Process orientation
- Confidentiality and professionalism
Expected Outcomes
- Accurate and up-to-date employee records and HR documentation.
- Smooth coordination of onboarding, attendance and routine HR operations.
- Timely completion of recruitment and employee-related coordination activities.
- Efficient management of office administration and facility requirements.
- Proper maintenance of HR and administrative trackers, records and documentation.
Pay: ₹15,000.00 - ₹22,000.00 per month
Work Location: In person
