Company Description P.D. Hinduja Hospital, part of the Hinduja Group, is a multi-specialty tertiary care hospital in Mumbai, providing quality healthcare for all since 1951. The hospital has a Medical Research Centre and features world-class infrastructure created in association with Massachusetts General Hospital to deliver the highest quality patient care. Role Description This is a full-time on-site Administrative Secretary role located in Mumbai. The Administrative Secretary will be responsible for clerical tasks, administrative assistance, communication with staff and patients, scheduling appointments, and providing exceptional customer service. Qualifications Clerical Skills and Administrative Assistance Strong Communication Skills Experience in Scheduling appointments Customer Service orientation Attention to detail and organizational skills Computer literacy with proficiency in MS Office Experience in a healthcare setting is a plus Minimum of a high school diploma, associate’s degree preferred
Note: This role would involve Rotational Shifts (Morning and Nights) Basic Roles Patient care Maintain compliance Clinically sound Assist the surgeon/Consultant
To maintain amenities, issue register and have control of the same on daily basis. Inspection round in his assigned areas to maintain the cleaning standard To identify the training needs of the staff on regular basis and conduct the trainings as well Responsible for conducting internal Audits and maintaining reports for the same Responsible for creating and generating Monthly and other department consumption report Helping Executive in preparing Quality Projects and maintenance of the reports Supervising and guiding the staff in various housekeeping activities on an assigned shift Daily basis overtime checking and adding OT in Spine and helping executive in making the report
You will be responsible for maintaining amenities and controlling the issue register on a daily basis. In addition, you will need to conduct inspection rounds in your assigned areas to ensure cleaning standards are met. Identifying the training needs of the staff on a regular basis and conducting training sessions will be part of your role. You will also be responsible for conducting internal audits and maintaining reports for the same. You will be in charge of creating and generating monthly and other department consumption reports. Additionally, you will assist the Executive in preparing quality projects and maintaining related reports. Supervising and guiding staff in various housekeeping activities during your assigned shift will be essential. You will also need to check daily overtime and add it in the system, as well as support the Executive in creating reports.,
To ensure proper storage of scrap & surplus generated in the hospital which has the salvage value or which can be used later on Make sure that allocated scrap area is properly arranged & labelled, if not then coordinate with user dept. To maintain places or godown (Outside Hospital) required to store these materials in proper condition in terms of cleanliness and Safety. Gathering scrap materials from designated areas and with help of mathadis/scrap vendor loading them into vehicles, and transporting them to the disposal site. Separating different types of scrap (metals, plastics, paper, etc.) and preparing them for recycling or disposal with help of mathadis/scrap vendor. Maintaining accurate records of materials received, processed, and disposed of, including quantities and types. Ensuring all activities comply with safety regulations and environmental policies. To maintain database of scrap vendors and update the same on periodic basis. To call for competitive bids from Scrap vendors for various scrap materials. Carry out the proper Checking of Scrap items & fill in Scrap Sale Check List & take a signature of respective representatives in Scrap Sale Check List form. To carry out actual selling of scrap after obtaining necessary approval both for regular scrap items as well as scrapped capital assets as per SOP. Preparation of NRGP for sale of Scrap items along with record note against approved list and submit to purchase dept. for further process and maintaining the record of same. To provide “Mathadi” manpower to any of the department of the hospital for heavy physical movement activity. To supervise and maintain any of the items in legal disputes i.e. CESTAT/Octroi etc Interacting with clients and the public, addressing inquiries and ensuring smooth operations. For Capex items : Checking of items against “ASSET SCRAP PROPPOSAL FORM “ in locations mentioned on note and tagging of same and along with Matadi workers and shifting items to allocated area against Material Transfer Note.
You will be responsible for ensuring proper storage of scrap and surplus generated in the hospital which has salvage value or can be used later on. It is crucial to make sure that the allocated scrap area is properly arranged and labelled. In case it is not, you will need to coordinate with the user department. Your duties will also include maintaining places or godowns outside the hospital that are required to store these materials in proper condition in terms of cleanliness and safety. This involves gathering scrap materials from designated areas and, with the help of mathadis/scrap vendors, loading them into vehicles and transporting them to the disposal site. You will be in charge of separating different types of scrap such as metals, plastics, paper, etc., and preparing them for recycling or disposal with the assistance of mathadis/scrap vendors. Keeping accurate records of materials received, processed, and disposed of, including quantities and types, will be part of your responsibilities. Ensuring that all activities comply with safety regulations and environmental policies is essential. You will also need to maintain a database of scrap vendors and update it periodically, as well as call for competitive bids from scrap vendors for various scrap materials. Another aspect of your role will involve carrying out proper checks of scrap items, filling in the Scrap Sale Check List, and obtaining the signature of respective representatives on the form. You will also be responsible for the actual selling of scrap after obtaining necessary approvals for regular scrap items and scrapped capital assets as per standard operating procedures (SOP). Additionally, you will be tasked with preparing Non-Revenue Generating Purchase (NRGP) for the sale of scrap items along with recording notes against an approved list and submitting them to the purchase department for further processing, while maintaining records of the same. Providing Mathadi manpower to any department of the hospital for heavy physical movement activities and supervising and maintaining items involved in legal disputes will also fall under your purview. Interacting with clients and the public, addressing inquiries, and ensuring smooth operations will be part of your regular tasks. For Capital Expenditure (Capex) items, you will be responsible for checking items against ASSET SCRAP PROPOSAL FORM in locations specified on the note, tagging them, along with Matadi workers, and shifting items to the allocated area against Material Transfer Note.,
Job Description Of Unit Clerk Work as Clerk: Perform clerical duties related to procedures such as admissions, discharge, transfer, death. Notify appropriate charts and forms. Charging the various procedures e.g. L.P., CPR, RRT, Dr. Visits etc. Entering On line requisition or filling forms to indent supplies and equipment, maintenance and repair services, etc. Follow up for cancellation of un-rendered services. Keep Medical Records in order with all forms properly identified. Account for all records and see that only authorized persons have access to the medical records. Maintenance of Tracker: Checking all the discharge patient reports in E-HIS Track the discharge patient In E-HIS (Maintain steps of Discharge) Daily report printing & keeping it with respective patient files New admission patient’s rounds on daily basis. Scan IPD documents & forward it to TPA CELL thru mail. Maintains a clear, orderly, safe working area, complies with established policies and procedures that relate to safety, environmental and infection control, quality assurance and the nursing service philosophy and goals. Works in a cost effective manner. Cooperates with personnel, visitors and patients to maintain good employee and public relations. Respect patient’s rights and maintains confidentiality of patient information. Enhances own professional growth by attending various training program. Work As Receptionist Attend the station (front desk) Solve the queries of patient/relative if any. Guide patient/ relative as per requirement. Answer telephone & convey the messages. Operate short codes from 8AM to 10PM & convey messages of housekeeping bed clearances (discharge or transfer out) to the specific unit (nurse des Specific Job Responsibilities Keep stock and inventories with nursing in-charge coordination. Daily sub store indent as per floor nurse Indent of specific items (if any medical store, OT store or consignment items) as informed by floor nurse. Maintain weekly stock of floor. Department is having 5 Short codes (smartphones), with this TPA regarding documents can scan and send PDF file of the same to TPA desk through E-mail.
Opportunity for Radiodiagnosis for our hospital in Mahim Location: Mahim Experience: 0 to 3 years Qualification: MBBS+MD/DNB- Radiology Interested can share resume on ankita.shetty@hindujahospital.com Regards, Ankita Shetty HR P.D. Hinduja Hospital & MRC