Headspace Healing

Core Responsibilities 1.Appointment Management Coordinate and manage patient appointments using clinic scheduling software Confirm upcoming appointments and manage cancellations/reschedules Maintain clinician calendars and availability 2.Patient Coordination Serve as the first point of contact for patient inquiries Assist with intake documentation and follow-ups Ensure smooth onboarding and communication between patients and clinicians 3.Financial Record Keeping Track and organize invoices, receipts, and payments Maintain accurate records of clinician hours and payments owed Prepare monthly financial summaries for internal review 4.Administrative Communication Conduct a weekly check-in with management to review operations and flag concerns Support clinicians with scheduling and administrative requests Maintain digital records of policies, procedures, and important clinic communications