Front Desk Admin

Company Name: PKF Sridhar & Santhanam LLP

FEMALE CANDIDATE PREFERRED

Key Responsibilities:

➢ Welcome and Greet Visitors: Create a warm and inviting atmosphere by welcoming clients, guests, and employees with a friendly and professional demeanour. Ensure visitors sign in and out as necessary.

➢ Phone Management: Answer, screen, and direct phone calls to the appropriate department or individual. Take messages when necessary and maintain a log of incoming and outgoing calls.

➢ Administrative Support: Provide administrative support to various departments as needed, which may include data entry, document preparation, and assisting with special projects.

➢ Mail and Package Handling: Sort and distribute incoming mail and packages. Prepare outgoing mail and packages, including courier and postal services.

➢ Appointment Scheduling: Coordinate and schedule appointments and meetings for company executives, managers, and other staff as required.

➢ Maintain Clean and Organized Workspace: Ensure the reception area and front office are clean, organized, and presentable at all times. This includes managing office supplies and ordering new supplies as needed.

➢ Visitor and Security Management: Register visitors, issue badges, and monitor security by ensuring that only authorized personnel enter the premises. Respond to security and safety incidents as necessary.

➢ Customer Service: Address inquiries and provide excellent customer service to visitors, clients, and employees. Direct individuals to the appropriate personnel to meet their needs.

➢ Documentation and Record Keeping: Maintain and update visitor logs, appointment schedules, and other records as required.

➢ Timesheet Portal Support: Provide timesheet portal support & assistance to all employees & partners as & when required. It also includes below responsibilities.

• Send new client details to head office for client code creation on portal.
• Creating new project codes in timesheet & maintain record.
• Allocation of project codes to employees & Partners.
• Provide assistance to Partners for timesheet update & submission of travel expenses on portal.
• Extract various reports from timesheet as & when required.

➢ Master data of Engagement letters & other communications :

• Prepare engagement letters as requested by team leaders & partners.
• Prepare other communication letters such as consent letters, NOC Letters
• Making entries on SharePoint & issue reference numbers to all engagement letters & other communication letters.
• Maintain full data of draft/signed engagement letters & other communication letters on SharePoint.
• Filing of hard copy engagement letters in office files
• Follow up with team leaders/partners for signed engagement letters & upload it on SharePoint.

➢ Documents processing on Adobe Echo Sign

• Upload internal documents on Adobe for online signatures from partners & employees.
• Upload engagement letters on adobe for obtaining signatures from clients & partners.
• Send reminders for pending document

Job Type: Full-time

Pay: From ₹20,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Last Salary?
• Notice Period

Education:

• Higher Secondary(12th Pass) (Required)

Experience:

• total work: 2 years (Required)

Language:

• English (Preferred)

Work Location: In person