Franchise Accountant

Key Responsibilities

1. Purchase & Vendor Coordination

• Receive and verify

  Proforma Invoices (PI)

  from vendors
• Coordinate with operations / bodyshop team for material requirement confirmation
• Follow up with vendors for PI corrections, delivery timelines, and documentation

2. Purchase Order (PO) Management

• Prepare and issue

  Purchase Orders (PO)

  as per approval matrix
• Ensure PO accuracy (rate, quantity, GST, delivery terms)
• Maintain PO records and tracking status

3. Material Receipt & JRN

• Coordinate with store / workshop team for

  material inward

• Ensure proper

  Goods Receipt / JRN entry

  against PO
• Match PO vs PI vs JRN for quantity and rate accuracy
• Resolve mismatches in coordination with vendor and internal teams

4. Material Invoice Booking

• Verify

  vendor tax invoices

  against PO and JRN
• Ensure correctness of GST, HSN, rates, and quantities
• Book material invoices in accounting system / ERP
• Share verified invoices for payment processing

5. Documentation & Record Maintenance

• Maintain systematic records of PI, PO, JRN, and invoices
• Ensure all purchase documents are properly approved and filed
• Support internal audit or management review when required

6. Interdepartmental Coordination

• Coordinate closely with:
• Operations / Bodyshop team
• Store / Inventory team
• Vendors / Suppliers
• Ensure smooth purchase-to-payment cycle

Exclusions (Important)

No MIS preparation
No GST / PF / ESIC / statutory filing No payroll or compliance work

Skills & Competencies

• Strong understanding of

  purchase cycle accounting

• Experience in

  PI, PO, JRN & invoice booking

• Hands-on experience with

  Tally / ERP systems

• Good Excel knowledge for tracking
• Strong follow-up and coordination skills
• Accuracy and attention to detail

Qualification

• B.Com / M.Com

  preferred

Experience Requirement

• 23 years

  relevant experience in purchase/accounts operations
• Experience in

  automobile / workshop / service industry

  preferred
• Franchise or multi-location exposure is an added advantage

Reporting To

• Accounts Manager / Operations Head