Export Import Documentation Executive

Job Summary

The role is responsible for the end-to-end execution of ocean import and export documentation processes, ensuring timely and error-free handling of IGM filings, HBL/MBL releases, invoicing, and compliance with trade regulations. The position plays a key role in maintaining data quality, improving customer satisfaction, and preventing revenue leakage through meticulous documentation and operational coordination.

Key Responsibilities

Import Documentation & Operations

• Ensure smooth execution of import documentation and IGM filing prior to vessel arrival
• Submit documents to carriers, gateway, CFS, and ICD teams for timely customs processing
• Coordinate delivery order issuance and container offloading with gateway teams
• Handle customer and overseas queries related to import documentation
• Send accurate EDI for IGM filing to avoid penalties
• Ensure error-free documentation and prevent write-offs due to late or incorrect submissions
• Liaise with shipping lines and origin offices for amendments and cost recovery
• Transmit complete and correct details to GSC for invoicing and CES estimation
• Maintain high data quality and eliminate revenue leakage
• Ensure timely cargo arrival notices and delivery order releases to customers
• Support actualization process through timely carrier payments
• Share payment collection details with FICO for AR closure

Export Documentation & Operations

• Timely release of HBL to customers and MBL from shipping lines
• Ensure documentation complies with origin/destination country regulations
• Prepare accurate export invoices and maintain data quality
• Transmit Shipping Instructions (SI) via ESI and meet performance targets
• Avoid late documentation charges and dispatch delays
• Monitor quality and performance reports to ensure operational excellence
• Coordinate with CHAs, forwarders, and port/customs authorities for smooth documentation flow
• Ensure timely transmission of LOT and dispatch of pre-alert documents
• Support cost actualization through timely carrier payments
• Release delivery orders post payment and document verification

Skills & Competencies

Technical & Functional

• Strong knowledge of ocean import/export documentation
• Familiarity with trade laws, customs regulations, and country-specific documentation practices
• Understanding of carrier documentation timelines and requirements
• Proficiency in currency conversions and invoicing standards

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: Remote