Executive Assistant to Chief Operating Officer

Job Summary

Location: Bangalore (On-site, Warehouse HQ)

Experience: 48 years (consulting, operations, analytics, or Chief of Staff/EA roles)

Reports To: Chief Operating Officer

What You'll Do

Protect the COO's strategic and deep work time manage calendars with precision, ensuring focus on high-leverage tasks.

Own meeting hygiene: prepare agendas, capture minutes (using tools like Fathom/Fireflies), record action items, and ensure timely follow-ups.

Drive accountability: track departmental commitments, escalate risks early, and ensure project owners deliver as planned.

Manage information flow: act as the central bridge between the COO, Founder's Office, and functional heads ensuring clarity, speed, and alignment.

Oversee OKRs and Reviews: track company and departmental OKRs, prepare weekly review decks, conduct leadership review meetings, and maintain momentum through structured execution.

Ensure discipline and precision: manage dashboards, analytics, and reports using tools like Power BI, Advanced Excel, and Zoho/ClickUp.

Coordinate cross-departmental projects: ensure every project has a clear owner, timeline, and measurable output.

Operate with discretion, urgency, and high energy: maintain confidentiality and uphold the highest professional standards in communication.

What We're Looking For

Sharp thinkers with hustle and structure detail-oriented yet strategic in approach.

4-8 years of relevant experience in consulting, project management, analytics, or executive support roles (experience in manufacturing, logistics, or operation heavy business preferred).

Strong analytical and technical proficiency in Power BI, Excel, and digital tools for automation and reporting. Obsession with detail, follow-through, and systems thinking.

High energy, low ego, extreme ownership mindset.

Ability to manage multiple projects simultaneously in a fast-paced, evolving organization.

Excellent written and verbal communication skills; crisp, structured, and proactive communicator.

Why Join Us

Work directly with the COO on high-impact initiatives across operations, strategy, and business growth.

Get exposure to cross-functional leadership, decision-making, and transformation projects.

Be part of a growth-driven, automation-first organization scaling rapidly in manufacturing and consumer tech.

Opportunity to fast-track your career toward Chief of Staff or Operations Leadership roles.

Build systems, culture, and execution rhythms that define operational excellence.

MUST HAVES

• MBA in Business Analytics or Strategy.

• Experience

  - Minimum of 4-5 years, maximum of 7-8 years.

• Mix of

  experience

  in MNC as well as start up will be required.

• Written Communication - Verbal Communication - 10/10.

• Similar to an orator kind of communication skills.

Role Type: Full-Time | On-Site Location: Bangalore Compensation: Competitive + Performance-linked bonus Mindset: Analytical. Structured. Proactive. Accountable.