Executive Assistant

Job Description: You will be responsible for providing administrative support to the executive by managing their calendar, meetings, and appointments, including virtual meetings using platforms like Zoom and Teams. Additionally, you will handle email correspondence by filtering messages, drafting responses, and flagging urgent emails. Organizing travel arrangements such as flights, hotels, and visas will also be part of your role. Your tasks will include preparing reports, presentations, and meeting agendas while maintaining confidential files and documents like NDAs, contracts, and business plans. Key Responsibilities: - Manage the executive's calendar, meetings, and appointments - Handle email correspondence and filter messages - Organize travel arrangements including flights, hotels, and visas - Prepare reports, presentations, and meeting agendas - Maintain confidential files and documents Qualifications Required: - Strong communication skills - Proficiency in MS Office - Knowledge of Jira Additional Details: The role will also involve communication and coordination tasks, acting as a liaison between the executive and various stakeholders, taking meeting minutes, and following up on action items. You will be expected to screen and manage phone calls and emails professionally and assist in client relations by scheduling demos and follow-ups. Technical and software-specific tasks may include assisting with software-related documentation, organizing product demos, webinars, or tech conferences, and coordinating with engineering, product, and marketing teams for updates. Familiarity with project management tools like Jira, Trello, Asana, and basic knowledge of software development workflows such as Agile and Scrum can be beneficial. Event and logistics management responsibilities may involve arranging team offsites, hackathons, or corporate events, managing office supplies and software licenses, and assisting in onboarding new hires by setting up accounts and access permissions.,