Event operation executive

An Event Operations Executive is responsible for overseeing the planning, coordination, and execution of events. They ensure that all operational aspects run smoothly to meet client expectations and deliver successful events. Below is a typical job description for this role:

Job Title: Event Operations ExecutiveJob Responsibilities:

• Event Planning and Coordination:
• Collaborate with clients and internal teams to understand event requirements and objectives.
• Create detailed event plans, including timelines, budgets, and task assignments.
• Vendor and Stakeholder Management:
• Identify, negotiate with, and manage vendors for services like catering, AV equipment, and decor.
• Maintain strong relationships with stakeholders, including sponsors, venues, and other collaborators.
• On-Site Event Management:
• Oversee the setup and breakdown of event spaces.
• Supervise staff and ensure seamless execution on the event day.
• Logistics and Operations:
• Handle permits, licenses, and compliance with regulations.
• Ensure proper management of equipment, supplies, and transportation logistics.
• Budget and Financial Oversight:
• Monitor budgets, track expenses, and report financials to stakeholders.
• Seek cost-effective solutions without compromising quality.
• Problem Solving:
• Address last-minute changes, challenges, or emergencies during events.
• Act as the primary point of contact for clients and vendors during the event.
• Post-Event Activities:
• Conduct post-event evaluations and gather feedback for improvement.
• Ensure timely submission of reports, invoices, and documentation.

Skills and Qualifications:

• Proven experience in event planning, coordination, or operations.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in project management tools and software.
• Ability to work under pressure and adapt to dynamic environments.
• Knowledge of event trends, compliance regulations, and safety protocols.

Preferred Qualifications:

• Bachelor’s degree in Event Management, Business Administration, or a related field.
• Certifications in event management (e.g., CMP, CSEP) are a plus.
• Experience with corporate events, conferences, or large-scale functions.

Work Environment:

• May involve irregular hours, including evenings and weekends.
• On-site presence required during events.
• Role may include physical activities such as lifting or arranging event equipment.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Paid time off

Work Location: In person