1. Administrative Support Manage the director’s calendar, schedule meetings, and appointments. Handle travel arrangements, including flights, hotels, and itineraries. Prepare reports, presentations, and meeting agendas. Take minutes during meetings and follow up on action points. 2. Communication Management Act as the first point of contact for internal and external stakeholders. Draft and respond to emails, letters, and other correspondence. Maintain confidentiality of sensitive information. 3. Project & Office Coordination Assist in managing special projects and initiatives. Coordinate between departments and ensure smooth workflow. Maintain and organize records, files, and documents. 4. Decision Support Conduct research and gather data to support decision-making. Provide insights and analysis on key business matters. Monitor deadlines and ensure timely completion of tasks. 5. Relationship Management Liaise with senior executives, clients, and external partners. Organize corporate events and meetings. Represent the director in meetings when required. Skills & Qualifications ✅ Strong organizational and time-management skills ✅ Excellent communication and interpersonal skills ✅ Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) ✅ High level of discretion and professionalism ✅ Ability to multitask and work under pressure ✅ Attention to detail and problem-solving skills Show more Show less
1. Statutory Compliance Management · Ensure compliance with Companies Act, 2013and related legal regulations. · Manage ROC (Registrar of Companies) filings such as annual returns, financial statements and event-based filings. · Maintain statutory registers, board meeting minutes, general meeting minutes and resolutions. 2. Regulatory Filings & Certifications · Handle MCA (Ministry of Corporate Affairs) filings, DIN KYC, DIR filings and any form changes required. · File necessary documents with RBI, SEBI or GST. · Ensure compliance with FEMA regulations for any international transactions (as applicable). 3. Contract Management & Legal Support · Draft, review and maintain company agreements such as vendor agreements, service level agreements (SLAs), employment contracts, NDAs, MOUs and lease agreements. · Coordinate with external legal consultants for notices, arbitration, or dispute matters. 4. Company Law Advisory & Policy Updates · Advise management on changes in corporate laws, governance norms and compliance deadlines. · Ensure the company’s Memorandum of Association (MOA) and Articles of Association (AOA) are updated if needed for business expansion (new business verticals, fundraising, etc.). 5. Compliance Calendar & Risk Reporting · Prepare and maintain a compliance calendar for filings, registrations and renewal activities. · Report compliance risks to senior management and recommend mitigation measures. 6. Miscellaneous Corporate Secretarial Functions · Support the finance and audit teams during statutory audits or investor due diligence rounds. · Manage secretarial audits and internal corporate governance audits annually. · Assist with funding rounds documentation (if applicable — term sheets, SHA, SSA, cap table updates).
1. Strategic Financial Planning & Leadership · Define the company’s financial strategy in alignment with business goals, growth plans and market conditions. · Advise the CEO/Founders on long-term financial planning, funding strategies and expansion feasibility. 2. Cash Flow, Budgeting & Forecasting · Oversee cash flow, working capital and budget allocation across departments. · Conduct revenue forecasts, margin analysis and scenario-based financial modeling. 3. Compliance, Audit & Risk Management · Ensure compliance with statutory requirements (GST, TDS, Income Tax, ROC filings). · Lead audits (statutory/internal), manage risk and maintain insurance coverage as needed. · Investor Reporting & Stakeholder Communication · Prepare MIS, P&L and cash flow statements for board/investor presentations. · Track performance KPIs and align financial health with stakeholder expectations. 4. Marketplace & D2C Payment Oversight · Monitor reconciliation processes across marketplaces (Amazon, Flipkart, etc.), D2C websites and payment gateways (Razorpay, PayU). · Ensure timely settlements, claim tracking and dispute resolution. 5. Accounts Team Leadership · Oversee Finance Managers, Accountants and teams handling sales-purchase entries, returns, taxes and claims. · Build SOPs and ensure timely monthly closings, tax filings and audit preparations. 6. Cost Control & Profitability Optimization · Analyze cost centers and drive optimization across warehousing, logistics, marketing spends and vendor terms. · Benchmark against industry best practices to improve gross and net margins