Documentation Assistant

HUAKE ENGINEERING INDIA PVT LTD

DOCUMENTATION OFFICER

JOB DESCRIPTION

 Preparing Contract Documents.

 Making all contract documents as per requirement and get approved by director

 Keeping orignal contract documents records in files and excel

 collecting contract ledger yearly/month/quarterly (as per requirement) from supplier .

 Invoices

 Collecting all invoices from all site twice every week.

 Confirmation from all warehouse executive , handover all invoice at office

 Invoices related all documents have to verified and send to account department

 Keeping all data from HR, Purchase , warehouse Accounts and site.

 All data should be scan and maintain in system

 As per requirement document will be provide to their department.

 Documents will be shared only after writing Email.

 Organizing an archiving system.

 Labeling, sorting, and categorizing documents for ease of use.

 Retrieving documents upon request.

 Outlining a long-term storage strategy.

 Adhering to regulatory requirements.

 Working with colleagues to ensure consistency of documentation practice across the

company.

 Training employees on efficient documentation usage.

 Assisting with both internal and external audits.

 Ensuring documentation integrity.

 Controlling access to documents.

 Removing documents that are obsolete.

 Utilizing storage software and applications for electronic filing.

 Performing transcription and conversion work.

 Proofreading documents upon request.

Job Type: Full-time

Pay: ₹18,000.00 - ₹26,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• Document management: 3 years (Required)

Language:

• English (Required)

Work Location: In person