Document Controller

Job Description (JD) – Document Controller

Position: Document Controller
Experience: 4-8 Years
Location: Hyderabad
Department: Engineering / Projects / Quality / Document Management
Reporting To: Project Manager / Engineering Manager

Job Summary

We are seeking an experienced Document Controller with 4-8 years of experience in managing engineering, technical, project, and quality-related documentation. The candidate will be responsible for maintaining document control processes, ensuring proper filing, tracking, version control, and timely distribution of project documents while maintaining compliance with company standards and client requirements.

Key Responsibilities

• Manage and maintain all project documents, drawings, technical submittals, correspondence, and records.
• Establish and monitor document control procedures and workflows.
• Ensure proper document numbering, revision control, status tracking, and archiving.
• Maintain document management systems (DMS) and electronic databases.
• Coordinate with Engineering, Procurement, Quality, Construction, and Client teams for document submissions and approvals.
• Track incoming and outgoing documents and maintain document registers.
• Prepare transmittals and distribute documents to internal and external stakeholders.
• Ensure compliance with ISO standards and project-specific document control requirements.
• Generate periodic reports on document status, overdue submissions, and approval progress.
• Support audits by providing required documentation and records.
• Maintain confidentiality and security of project documents.

Required Qualifications

• Bachelor's Degree / Diploma in any discipline.
• 4-8 years of experience as a Document Controller in Construction, Infrastructure, Oil & Gas, EPC, Manufacturing, or Industrial Projects.
• Strong understanding of document control processes and records management.
• Experience in handling engineering drawings, technical documents, and project documentation.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Experience with Document Management Systems (DMS), EDMS, Aconex, SharePoint, Autodesk Construction Cloud, or similar platforms.
• Knowledge of ISO 9001 documentation requirements is preferred.

Required Skills

• Document Control & Records Management
• Document Numbering & Revision Control
• Engineering Drawing Management
• Transmittal Management
• Data Entry & Database Management
• Version Control
• Audit Documentation Support
• Strong Communication & Coordination Skills
• Attention to Detail and Accuracy
• Time Management & Multi-tasking

Preferred Industry Experience

• EPC Projects
• Oil & Gas
• Construction & Infrastructure
• Data Center Projects
• Manufacturing & Industrial Projects

Benefits:

• Provident Fund

Work Location: In person