Document Controller

We are looking for a Document Controlelr for our Company situated at Alibagh , Maharashtra for constructing 500 bedded hospital. The Document Controller JD is :

Document Controller in a construction company manages, tracks, organizes, and secures all project-related technical drawings, specifications, contracts, correspondence, and quality records to ensure the right teams use only approved, up-to-date documentation. [1, 2, 3]Job TitleDocument Controller (Construction Project / Site Office)Job SummaryThe Document Controller acts as the central hub for information flow between clients, consultants, main contractors, and internal engineering/site teams. This role prevents costly rework, delays, and compliance issues by enforcing strict version control, standardized naming conventions, and timely distribution of project files. [1, 2]Key Responsibilities

• Document Management & Registration: Receive, log, review, and register incoming and outgoing project documents (drawings, RFIs, submittals, vendor data, and contract correspondence). [1, 2]
• Version Control: Ensure that only the latest approved revisions are active on site, while systematically archiving superseded or obsolete versions. [1]
• Standardization & Naming Conventions: Apply uniform document numbering, metadata tagging, and labeling protocols based on company or project standards. [1, 2]
• Distribution & Tracking: Disseminate controlled documents to authorized personnel, track transmittal workflows, and monitor pending review or approval cycles. [1, 2]
• EDMS & Software Operations: Manage electronic document management systems (EDMS) and common data environments (CDE) such as Aconex, Procore, SharePoint, or Autodesk Construction Cloud. [1, 2]
• Compliance & Audits: Support internal/external audits, ISO 9001 quality management requirements, and project handover documentation packages. [1, 2]
• Confidentiality & Security: Implement access control permissions, data backup routines, and secure storage for sensitive or restricted corporate files. [1, 2]
• Reporting: Generate periodic document control status logs and progress reports for Project Managers. [1, 2]

Required Qualifications & Education

• Education: Bachelor’s degree or Diploma in Business Administration, Information Management, Civil/Construction Engineering, or a related field.
• Experience: 2+ years of experience in document control or project administration within the construction, engineering, or infrastructure sector.
• Certifications: Familiarity with ISO standards; specialized training like Certified Document Controller (CDC) or CCDCS is a strong plus. [1, 2, 3, 4]

Key Skills & Competencies

• Software Proficiency: Advanced skills in MS Office (Excel, Word, Outlook), PDF editing tools (Adobe Acrobat), and construction platforms like Aconex, Procore, or Asite.
• Attention to Detail: High precision in checking revision numbers, stamps, signatures, and metadata.
• Organization & Multitasking: Ability to handle high volumes of fast-moving technical submittals under tight project deadlines.
• Communication: Clear verbal and written collaboration skills to liaise with site engineers, architects, and external clients. [1, 2, 3, 4, 5, 6, 7]

Reporting Line

• Reports to: Project Manager, Quality Assurance/Quality Control (QA/QC) Manager, or Operations Manager.
• Supervises / Liaises with: Site Engineers, Quantity Surveyors, Subcontractors, and Consultants. [1, 2, 3]

Educational Qualification: Graduate in any dis

Pay: From ₹25,000.00 per month

Work Location: In person