Coordinator, Document Controls

As a full-time Document Controller at WSP, you will be an integral part of the Information Management department. Your primary responsibility will be the storage and management of documentation in alignment with company procedures. It is crucial to ensure that project documentation and client deliverables are transmitted and received according to project procedures utilizing various EDMS programs. The successful candidate for this role must possess the ability to work independently, thrive in a deadline-driven environment, and exhibit a high level of motivation. Attention to detail, dependability, and trustworthiness are essential qualities as you will be handling complex and sensitive documents. Your key responsibilities will include recording issued documents as per Project Life Cycle procedure, receiving and filing drawings and documents from the EDMS, providing the project manager with a schedule of documents received and transmitted, and filing electronic incoming documentation. You will also be tasked with coordinating the exchange of drawing information with the WSP offshore facility in India, circulating documents to the project team, printing A3 copies of incoming drawings for distribution, maintaining a log of incoming and outgoing information, and uploading drawings and documents onto the EDMS as per the PM's schedule. Additionally, you will be responsible for reviewing project life cycle-controlled documents, setting up and maintaining document issue sheets, checking outgoing documents for accuracy, plotting drawings to scale, and scanning, renaming, recording, and filing incoming hard copies of drawings. The ideal candidate should have prior experience with document control software such as SharePoint, Primavera, or ProjectWise, as well as proficiency in MS Word and Excel. Strong organizational skills, excellent communication abilities, attention to detail, analytical skills, and the capacity to multitask are essential for this role. A Diploma or Bachelor's degree and a minimum of 5 years of experience in handling larger projects are required qualifications for this position. WSP is a global professional services consulting firm committed to delivering lasting solutions across various sectors. As part of the WSP team, you will collaborate with talented professionals around the world to engineer projects that positively impact communities and the environment. Join us in our mission to create sustainable and innovative solutions that will shape the future of societies worldwide. Apply today to be a part of our diverse and inclusive community dedicated to making a positive difference in the world. WSP is an equal opportunity employer that values inclusivity and diversity in its workforce. We prioritize the health, safety, and wellbeing of our employees, fostering a safe workplace environment through our Making Health and Safety Personal initiative. Our Zero Harm Vision drives us to reduce risks and promote innovative solutions, earning us recognition for our global health and safety practices. At WSP, you will have access to global opportunities, collaborate on landmark projects, and engage with the brightest minds in your field. Our hybrid working module allows for flexibility and agility in your work environment, ensuring a balance of collaboration, productivity, and community. Join our network of experts who are passionate about creating solutions for complex challenges and making a positive impact on society. Apply now to embark on a fulfilling career journey with WSP.,