Controller of Examination

Job Description

Job Category: Non - Faculty Job Type: Full Time Required Experience: 1-5 Years Job Location: Gurugram Job Title- Controller of Examination Note – Candidates must be from education background (College/University) Additional Controller of Examinations The deputy Controller of Examinations shall manage the sections allotted to him/her by the controller of Examinations. Role and Responsibilities: Membership in examination committee Supervise the office staff of COE’s office and manage the supporting staff of Dept. Support in Pre Examination Activities, Conduction of Examinations & Post Examination Activities Preparation of examination schedules and examination calendar, in consultation with the Controller of Examinations. Communications at various levels of examination planning, preparation, execution, valuation, tabulation and mark list printing and distribution. Preparation and printing of answer booklets for various examinations. Make sure that the question papers are ready before the examinations are scheduled. Helping COE in all his/her activities (Identifying question paper setters, examiners, actual organization and implementation of examination system) Make sure that the forms relating to examinations are ready in time (Seating Plan, hall tickets etc.) All other tasks required for the conduct of evaluation process. Eligibility: ( Education & Experience) Uniformly good academic record with a Bachelor degree in any discipline from a recognized university. Three years administrative experience as Supervisory capacity in college/ university/institutions of higher learning. Skills sets required: Working knowledge of examination software and results automation Ability to keep confidentiality in departmental activities Good English language written and conversational skills Examination Assistants: It shall be the duty of the assistants to carry out all the works assigned to them by the senior officers of the examination cell. They shall be conversant with the rules and regulations necessary for carrying out their duties efficiently. They shall be responsible for:- Providing assistance for the preparation and printing of answer booklets for various examinations Providing assistance for the preparation of all concerned forms and registers relating to applications, question paper setting, scrutiny, valuation, tabulation, and Award list in consultation with the deputy Controller of Examinations. Maintaining registers for inward and outward communications. In charge of typing / data entry section attached to the examination cell where all examination related typing /data entry works will be carried out. Ensuring timely completion of the typing/ data entry work, comparing with the draft and if required making appropriate corrections and putting up files properly in consultation with the senior officers. Processing of applications for registration to examinations and preparation of nominal rolls. Preparing and dispatching of hall tickets. Ensuring that the question paper packets are ready before examinations. Making arrangements for Board meetings of examiners as and when required and ensure that the minutes are recorded. Assisting the senior officers in the transit of files, communications and stationary. Keeping examination related records safe and maintaining their confidentiality. They shall discharge duties entrusted to them by superior officers from time to time. They shall also ensure that unauthorized persons do not enter the examination section.