Chairman Secretary

RISHS is seeking a skilled and organized Personal Secretary to provide dedicated administrative and clerical support. The Personal Secretary will be responsible for managing the executive's schedule, handling communications, and ensuring a smooth workflow.

Key Responsibilities:

Calendar and Schedule Management: Coordinate and manage the executive's appointments, meetings, and travel arrangements.
Keep the calendar up to date, resolve scheduling conflicts, and send timely reminders.

Communication Handling: Screen phone calls, emails, and messages, and respond when appropriate.
Act as a point of contact between the executive and internal/external stakeholders.Draft and edit correspondence, reports, and presentations.

Office Organization: Maintain an organized and efficient office space.
Manage office supplies, equipment, and inventory.Ensure the executive's workspace is neat and functional.

Confidentiality and Data Security: Handle sensitive information and documents with the utmost discretion.
Implement data security and privacy practices.

Task Management: Prioritize and manage the executive's to-do list and tasks.
Follow up on action items and deadlines.

Travel and Logistics: Arrange and coordinate travel plans, accommodations, and transportation.
Prepare itineraries and travel documents.

Meeting Support: Schedule and organize meetings, take meeting minutes, and create reports.
Set up meeting rooms with necessary materials and equipment.

Documentation and Filing: Maintain an organized filing system for documents and records.
Retrieve and provide documents as needed.

Problem-Solving: Anticipate challenges and proactively address them.
Handle unexpected situations and solve problems efficiently.

Qualifications:

• Bachelor's degree or relevant education.
• Proven experience as a Personal Secretary or Executive Assistant.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in document handling.
• Ability to maintain confidentiality and handle sensitive information.
• Time management and prioritization skills.
• Professional demeanor and a service-oriented attitude.

Job Type: Full-time

Pay: From ₹28,000.00 per month

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person